Job Posting: Executive Secretary

Organization: Wisconsin Christmas Tree Producers Association (WCTPA)

Location: (Remote)

Position: Executive Secretary

About WCTPA: The Wisconsin Christmas Tree Producers Association (WCTPA) is a non-profit organization dedicated to supporting Christmas tree growers across the state of Wisconsin. Through education, networking, and advocacy, WCTPA fosters growth within the industry and strengthens the connection between Christmas tree producers and consumers. We are currently seeking a dynamic and highly organized Executive Secretary to join our team and help drive our mission forward.

Position Overview: The Executive Secretary will be responsible for providing comprehensive administrative support to the Board of Directors, and other members of the WCTPA. This position will be integral in managing day-to-day operations, coordinating events, handling communications, and ensuring smooth operations within the association. The Executive Secretary will also act as the primary point of contact for members, partners, and media.

Key Responsibilities:

Administrative Support: Provide high-level administrative support to the Board of Directors, including scheduling meetings, preparing agendas, taking minutes, and coordinating follow-up actions.
Communication Management: Serve as the main contact for internal and external communications. Manage emails, phone inquiries, and correspondence with association members and media.
Event Coordination: Organize and assist with planning WCTPA Board meetings and two annual conventions. This includes handling logistics, coordinating speakers, and managing registrations.
Membership Services: Oversee membership processes, including recruitment, renewals, and maintaining accurate member records. Respond to member inquiries and provide support as needed.
Financial and Database Management: Assist with the tracking of dues, donations, and other payments. Help maintain databases related to membership, contacts, and event registrations.
Marketing and Outreach: Create and distribute newsletters and promotional materials. Maintain WCTPA’s website and social media presence.

Qualifications:

Experience: At least 3-5 years of experience in an executive assistant, office manager, or similar role, preferably within a non-profit or association environment.
Skills:
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with membership databases, social media platforms, and event management tools is a plus.
Ability to work independently and as part of a team.
Knowledge of the Christmas tree industry or agriculture-related sectors is beneficial, but not required.

Key Attributes:

Detail-oriented and self-motivated.
Ability to manage multiple priorities and deadlines.
Strong problem-solving skills and ability to think critically.
Professional demeanor and ability to maintain confidentiality.
Strong interpersonal skills and a customer-focused approach.

Compensation & Benefits:

Salary $32,000 - $36,000
Flexible work hours (20 hours per week)
Opportunity to make a meaningful impact within the Christmas tree industry.

How to Apply: Interested candidates should submit their resume, a cover letter detailing their relevant experience, and three professional references to the Wisconsin Christmas Tree Producers Association by 12/31/2024.

Wisconsin Christmas Tree Producers Association

For further information about the WCTPA, please visit our website at:

https://www.christmastrees-wi.org/.

WCTPA is an Equal Opportunity Employer. We encourage individuals from all backgrounds to apply.

Job Type: Part-time

Pay: $32,000.00 - $36,000.00 per year

Expected hours: 20 per week

Schedule:

Choose your own hours

Work Location: Remote

Wisconsin Christmas Tree Producers Association

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Executive Secretary