At WelbeHealth, we serve our communities' most vulnerable seniors through shared intention, pioneering spirit, and courage to love. These core values and our participant focus lead the way no matter what.

The WelbeHealth Executive Assistant provides key administrative coordination and logistics support to the team of Executives and facilitates communication between team members and external stakeholders. The Executive Assistant's specific duties will vary based upon the supervisor's scope, but may include scheduling, meeting coordination, and assisting with special projects.

Essential Job Duties:

Provide executive-level administrative support to the Executive Team including:
- Drafting written communication as requested
- Handling travel and expenses
- Coordinating schedules
- Taking and maintaining meeting minutes
- Planning and coordinating logistics related to on-site tours and events
Communicate with external stakeholders on behalf of the leadership team which could include vendors, elected officials, regulators, board members, quality improvement
Greet and interact with community partners and visitors in a warm and courteous manner, creating a welcoming environment

Job Requirements:

Associates degree; two (2) years of executive-level administrative experience may be substituted in lieu of education
Bachelor's degree preferred
Minimum of three (3) years of experience supporting an executive or manager as an Administrative or Executive Assistant; Experience in consulting, project coordination, or a similarly analytical, fast-paced environment is nice to have
Demonstrated ability to manage complex calendars, travel, and executive priorities with a high level of organization and attention to detail
Proven track record of proactively anticipating needs, thinking critically, and supporting business initiatives beyond administrative tasks (e.g., project coordination, research, follow-ups)
Demonstrated experience in Microsoft Office (high-level knowledge of PowerPoint, Teams & SharePoint preferred)
Must be willing and have the ability to work a varied schedule that may include evenings, nights, and weekends.

Benefits of Working at WelbeHealth: Apply your organizational expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.

Medical insurance coverage (Medical, Dental, Vision)
Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
401K savings + match
And additional benefits

COVID-19 Vaccination Policy

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.

Our Commitment to Diversity, Equity and Inclusion

At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.

Beware of Scams

Please ensure your application is being submitted through a WelbeHealth sponsored site only. Our emails will come from @welbehealth.com email addresses. You will never be asked to purchase your own employment equipment. You can report suspected scam activity to fraud.report@welbehealth.com

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Executive Assistant