Job Description:

We are a rapidly growing digital marketing agency dedicated to helping businesses thrive in the ever-evolving digital landscape. Our team specializes in crafting innovative strategies, impactful campaigns, and high-quality content that deliver measurable results for our clients. As we continue to expand, we’re looking for a versatile and proactive administrative assistant to join our team part-time (20 hours per week).

This role is ideal for someone who thrives in a supportive capacity, enjoys variety in their work, and is eager to collaborate with a passionate team and leadership to drive efficiency and growth.

While this is a remote position, we would love to connect in person -- Bonus points if you’re able to join us in the office weekly for enhanced collaboration and team-building.

Responsibilities:

General Support:

Work directly with the leadership team to support daily operations and team projects.
Develop and maintain Standard Operating Procedures (SOPs) to ensure consistent workflows.
Assist with scheduling, email management, data entry, and other administrative duties.
Help coordinate meetings, prepare agendas, and track action items.

Sales Support:

Prepare and customize client proposals, sales decks, and presentations.
Maintain and update sales collateral and templates to ensure brand consistency.
Track and manage the sales pipeline using HubSpot or similar CRM platforms.
Support the sales team by generating reports, monitoring metrics, and streamlining workflows.

Financial Operations:

Manage QuickBooks to create invoices, track payments, and reconcile transactions.
Generate financial summaries and assist with budgeting and expense tracking.
Ensure accurate and timely record-keeping for operational and sales activities.

Marketing & Design Support:

Design and update marketing materials such as brochures, flyers, and digital assets using tools like Canva or Adobe Creative Suite.
Create visually appealing templates for proposals, presentations, and collateral.
Assist in implementing marketing campaigns and coordinating content production.

Qualifications:

Proven experience in a support role, ideally in administrative, sales, or marketing.
Proficiency in QuickBooks for financial tasks.
Experience with HubSpot or similar CRM platforms.
Strong skills in design tools (e.g., Canva, Adobe Creative Suite) are a plus.
Excellent written and verbal communication skills.
Highly organized with strong attention to detail and the ability to manage multiple tasks.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.

Additional Considerations:

While this is a remote role, joining us in the office weekly would be a valued addition to enhance collaboration and connectivity.
Experience in developing and maintaining SOPs is highly desirable.
Familiarity with sales and marketing workflows is a strong asset.

Job Details:

Hours: 20 hours per week (flexible schedule with priority on deadlines and team needs).
Compensation: Competitive hourly rate based on experience.
Location: 100% remote, with an opportunity to join in-office collaboration weekly on Fridays.

Ideal Candidate:

You are a highly adaptable and resourceful professional who thrives in a supportive role with a variety of tasks. You enjoy working directly with teams and leadership, ensuring operations, sales, and marketing run smoothly. If you’re proactive, detail-oriented, and have a willingness to go above and beyond, we’d love to hear from you!

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule
Referral program

Schedule:

4 hour shift
Monday to Friday

Location:

Phoenix, AZ (Required)

Work Location: Remote

Webgrowth LLC

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