Position Overview
The Remote Administrative Assistant provides high-level administrative support to ensure efficient operation of the organization. This role involves coordinating communications, managing schedules, handling documentation, and assisting with day-to-day operational tasks while working independently in a remote environment. The ideal candidate is detail-oriented, proactive, and able to maintain confidentiality and professionalism at all times.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate virtual appointments.
Prepare, edit, and organize documents, reports, and presentations.
Respond to emails, phone inquiries, and internal communications in a timely and professional manner.
Maintain digital files, records, and databases with accuracy and confidentiality.
Assist with purchasing, expense tracking, and basic bookkeeping tasks as needed.
Support onboarding processes, internal communication, and workflow coordination.
Perform research and compile information to support various projects.
Handle general administrative duties such as data entry, document management, and task follow-ups.
Collaborate with team members across departments to ensure operational efficiency.

Required Skills & Qualifications

Proven experience in administrative or virtual assistant roles.
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency with office software (e.g., Microsoft Office, Google Workspace, email platforms).
Ability to work independently, prioritize tasks, and meet deadlines.
High level of professionalism, discretion, and confidentiality.

Wallace Family Motors, Inc

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Remote Administrative Assistant