Posting Summary

Working Title

Administrative Assistant

Role Title

Admin and Office Spec III

Role Code

19013-SW

FLSA

Nonexempt

Pay Band

Position Number

28600035

Agency

Virginia Western Community College

Division

Virginia Western Community College (Div)

Work Location

Roanoke (City) - 770

Hiring Range

$32,843 to $48,000

Emergency/Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday 8 a.m. to 5 p.m.

Sensitive Position

Yes

Job Description

Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.

Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses.

Virginia Western Community College (VWCC) is accepting applications for an Administrative Assistant position in the Academic and Workforce Solutions Office. This position provides administrative leadership and managerial support for the Vice President of Academic and Workforce Solutions, the Coordinator of Dual Enrollment, and the Vice President of Student Affairs. Assists work units within these areas in securing and managing their daily operations (academics, facilities, personnel, equipment, etc.), Student Information System (SIS) functions, and assessment support. Serves as a communication and resource center to ensure that information is communicated in a timely and effective manner both on and off campus. The position will primarily be focused within the Office of Dual Enrollment to include but not limited to class scheduling, enrolling dual students, and managing dual enrollment processes, but will provide customer service to the Vice Presidents of Academic and Workforce Solutions and Student Affairs.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Experience providing administrative support for a manager(s) that is responsible for multiple departments and diverse activities. Excellent customer service and organizations skills are required with the ability to multi-task. Thorough knowledge gained through experience in office practices, procedures, grammar, spelling and punctuation. Excellent oral and written communication skills. Advanced knowledge and skill in using a computer with word processing, database student information system, spreadsheet, office communication, and the Internet. Demonstrated ability to manage office activities and administrative work with minimal supervision. Ability to collect, organize, and effectively report both quantitative and qualitative data. Demonstrated ability to interpret, apply and explain policies and procedures.

Additional Considerations

Experience working in a college environment.

Operation of a State Vehicle

Supervises Employees

Required Travel

Posting Detail Information

Posting Number

CLS_3381P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

10/25/2024

Job Close Date

11/07/2024

Open Until Filled

Agency Website

Contact Name

Lindsey Weston

Email

hrapps@virginiawestern.edu

Phone Number

540-857-7305

Special Instructions to Applicants

Selected applicant will be subject to criminal history, driving, and credit background checks. Documents verifying your identity and authorization to work in the United States must be presented upon employment. Only complete, on-line applications will be accepted.

Applicants MUST complete all applicable sections of the application in order for online application materials to receive full consideration during the recruitment process.

Submission of online application must also include a resume and cover letter. Transcripts and/or an “other” document, such as a letter of reference or additional transcripts, are optional and may be included as part of the online application process. Incomplete on-line applications will not be accepted. Materials submitted via regular e mail attachment, postal mail, fax, or in person in lieu of the online application will not be considered. All documents must be received by 11:59 pm (EST) on the closing date.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Virginia Western Community College

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