EXECUTIVE ASSISTANT / LIFE ARCHITECT TO FOUNDER (Hybrid LA + Remote)

Full-Time • 70–80+ hours/week • $90K–$120K/year (USD) • 1099 Contract

❤️ About Poppy AI

Poppy is building the future of creator monetization.
We went from $0 $500K/month in less than a year, with a trajectory toward a $100M–$1B valuation.

Our founders (Qazi & Naz) move FAST.
Their schedules change constantly.
Their life and business blend into one universe.

To keep pace with this growth, we need an Executive Assistant who is not just an assistant — but the architect of the founder’s entire life.

This role is NOT for everyone.

This is for someone who thrives in intensity, momentum, chaos, and creativity.

Key Responsibilities

Executive Support

Daily calendar management across shifting global time zones
Inbox triage & communication management
High-speed decision-making support
Schedule optimization (no dead space, no friction)
Buffer management for energy, gym, meals, travel

Travel & Logistics

Book flights, hotels, Airbnbs, transportation
Handle last-minute changes without stress
Plan 1–4 week team travel periods (sometimes multiple Airbnbs)

Life Management (CRITICAL)

Assist with personal errands, bookings, vendors
Coordinate with private chefs, cleaners, services
Keep the founder’s life functioning smoothly
Ensure consistency in diet, gym, wellness routines

Research & AI Work

GOD-TIER research: deliver fast, accurate, exhaustive results
Use AI tools constantly (ChatGPT, Poppy AI, Claude, etc.)
Build systems, documentation, SOPs
Analyze data and present structured recommendations

Recruiting Support

Source candidates for key hiring needs
Conduct outreach & initial screening
Coordinate trial tasks
Schedule interviews with founders

Operations & Projects

Prepare briefing notes, summaries, & meeting prep
Coordinate with internal teams across product, dev, marketing, support
Oversee tasks and ensure nothing slips Maintain momentum and accountability

Requirements

Ideal Candidate Profile

Experience

6+ years as EA, Personal Assistant, Chief of Staff, or Life Manager
Experience supporting fast-moving founders, entrepreneurs, or executives
Background in digital marketing, tech, or creator economy = huge plus
Travel coordination experience
Strong research & systems-building background

Personality

Proactive
High energy
Calm under massive pressure
Emotionally intelligent
Discreet, loyal, and trustworthy
Highly communicative (silence = death)
Adaptable & flexible with constant change
Autonomy + ownership oriented
Creative and systems-driven
FAST thinker, FAST executor

Technical Skills

Strong Google Suite skills
AI power user
Internet research expert
Familiarity with digital marketing
Comfortable managing multiple global time zones Experience in travel planning, vendor management, and life logistics

❌ Instant Disqualifiers

No iPhone
No iMessage
Slow response time
Mentions “work-life balance,” “boundaries,” “burnout”
Low energy
Can’t commit to 70–80+ hours/week (Mon–Sat)
Uses Windows (unless you’re so good we buy you a MacBook)
Not comfortable with a fast, chaotic, high-intensity startup life Does not use AI daily

Benefits

Compensation

$90,000 – $120,000/year (realistic range for experience + hours)
1099 Contract
Potential equity as the company scales
Travel covered (if applicable)
Team trips (optional for females, expected for males who choose the travel model)

Schedule

70–80+ hours/week
Monday–Saturday
Availability across shifting time zones
Expected response time: instantaneous or near-instantaneous
Flexibility: must adapt to global travel rhythms

❤️ Final Note From Us

This role is meant for someone who wants to be deeply embedded in the life and success of a founder building something massive.

We are not selling a 9–5 job.
We are offering a once-in-a-lifetime partnership with two founders who move at the speed of light.

If you're the person who thrives in chaos, solves problems before they exist, and loves momentum…

Apply now.
We can’t wait to meet you.

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