Trident Consulting is seeking a "Executive Administration & Services Expert 5 (Administrative Executive (Project Assistant))” for one of our clients. A global leader in business and technology services

Job Description

Role: Executive Administration & Services Expert 5 (Administrative Executive (Project Assistant))

Location: St. Louis, MO

Pay: $38 - $44/hr on w2

M-F 8am-5pm CST

Overview

We are seeking a detail-oriented Project Administrative Assistant to support the Technical Project Manager (TPM) on a Capital Expenditure (CAPEX) project. This role combines strong administrative capabilities with construction-context experience and advanced Microsoft Office proficiency. The position supports project governance, documentation, and day-to-day project administration, with a flexible remote work option.

Responsibilities

- Schedule and coordinate internal and external project meetings, including coordination with stakeholders, room bookings (when applicable), and calendar management.

- Take clear, accurate meeting minutes and convert them into structured action and decision logs.

- Maintain and track action/decision logs, monitor open items, and follow up to ensure timely closure.

- Update and manage project documents, including change management records, risk registers, and project dashboards.

- Support the TPM in updating project charters, organizational charts, and related governance documents.

- Prepare and distribute status reports, presentations, and briefing materials for project reviews.

- Maintain document control with versioning, labeling, and secure storage of records.

- Collaborate with cross-functional teams (engineering, procurement, finance, and construction) to gather inputs and ensure alignment.

- Ensure adherence to project management standards and organizational policies.

- Assist with ad hoc tasks and requests to support the TPM and project team.

Required Qualifications

- Proven administrative experience in a construction or capital projects environment.

- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.

- Excellent written and verbal communication skills.

- Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines.

- High attention to detail and strong organizational skills.

- Ability to work independently with minimal supervision in a remote setting.

- Proactive attitude with problem-solving skills and initiative.

Preferred Qualifications

- Experience with project management or construction ERP systems or job cost reporting.

- Familiarity with change management processes and governance documentation.

- Experience taking minutes and producing action/decision log formats.

- Knowledge of risk management and project governance best practices.

Skills

- Time management and prioritization

- Meeting coordination and minute-taking

- Documentation control and versioning

- Data tracking and status reporting

- Effective communication and collaboration

- Adaptability and reliability in a remote work environment

- Basic critical thinking and issue resolution

Trident Consulting

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Administrative Executive (Project Assistant)