Posting Summary

Working Title

Office Assistance

Role Title

Admin and Office Spec II

Role Code

19012-SW

FLSA

Nonexempt

Pay Band

Position Number

295W0785

Agency

Tidewater Community College

Division

Tidewater Community College (Div)

Work Location

Norfolk - 710

Hiring Range

$15.00 per hour

Emergency/Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

29 hours per week, generally 9:00 AM – 3:00 PM, some flexibility with schedule , occasional need to work late afternoons.

Sensitive Position

Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

The Office Assistant provides administrative and clerical support to academic faculty of the college. This position will use a variety of computer software programs, platforms, templates, forms, and databases to provide clerical support in an academic environment. Will enlarge and reformat teaching, professional development, and institutional materials to make them accessible; assist with creating and managing Canvas Learning Management system course websites, and responding to course Canvas questions. Will assist with managing Zoom invitations & videos. Will assist with course video production and video editing; will help edit and update course syllabi; process enrollment management forms, professional memberships and travel requests; assist with basic research in library and academic databases; assist with preparation of documents and PowerPoint presentations; convert college documents and articles from single-spaced PDFs to ePub or other formats; enlarge documents. Will file and/ or scan documents, organize books and related academic materials. Will maintain office in an organized manner and ensure office has all needed supplies and materials

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Intermediate to advanced skills in Word, PowerPoint, Excel, and Adobe; ability to quickly learn a variety of college proprietary software programs and databases.
Knowledge of Canvas and/or other learning management platforms.
Ability to alphabetize and perform clerical tasks including filing, scanning, and copying.
Knowledge of printers and scanners.
Good reading skills and ability to proofread.
Knowledge of and experience in an academic library.
Ability to prioritize and multi-task, learn new procedures and work independently.
Capable of following directions in order to carry out key tasks and willingness to ask for clarification.
Ability to provide assistance with emails and announcements.
Ability to see small and single-spaced print.
Ability to lift and carry up to 20 lbs. and to reach, bend, and twist. Ability to use a step stool.

Additional Considerations

Knowledge of preparing travel forms and documents.
Proven experience providing administrative and clerical support in an office setting.
Knowledge of Canvas, Blackboard, and/or other learning management platforms.

Operation of a State Vehicle

Supervises Employees

Yes

Required Travel

N/A

Posting Detail Information

Posting Number

WGE_2236P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

10/24/2024

Job Close Date

11/07/2024

Open Until Filled

Agency Website

TCC.edu

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Tidewater Community College

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