Executive Assistant (Operations-Focused)

Company: Real Property Solvers LLC
Location: Remote (U.S.-Based – Eastern Time Zone Ideal)
Reports To: Sergio Ortega, Owner
Schedule: Part-Time (15–20 hours/week to start)
Compensation: $18–25/hr (1099 Contractor)

About the Company

Real Property Solvers is a fast-growing real estate investment company based in Florida. We specialize in wholesale transactions, buy-and-hold properties, and building scalable systems that drive consistent deal flow.

We are in a growth phase and building stronger operational structure — KPIs, CRM organization, SOPs, and accountability systems — so the Owner can focus on acquisitions, partnerships, and scaling.

This role is critical to that next stage of growth.

The Role

This is not a basic administrative assistant role.

This is an Operations-Focused Executive Assistant position designed to bring structure, clarity, and accountability to a fast-moving real estate business.

You will serve as the operational backbone behind the CEO — ensuring KPIs are updated, CRM is clean, meetings are organized, follow-ups happen, and nothing falls through the cracks.

If you love structure, organization, tracking metrics, and keeping leaders accountable — this role is for you.

If you prefer highly repetitive tasks with minimal change, this is not the right fit.

What Youll Be Responsible For

Executive Support Manage CEO calendar (seller calls, investor meetings, internal team meetings)
Maintain inbox organization with 24-hour response standard
Prioritize communications and flag urgent matters
Prepare weekly meeting agendas and distribute follow-up notes
Coordinate weekly team meetings and accountability check-ins

KPI & Metrics Oversight (High Priority)

Maintain and update weekly KPI scorecards (Lead Manager, Acquisitions, Dispositions)
Track metrics inside CRM (REsimpli or similar)
Update expenses and operational data inside CRM
Identify inconsistencies or missing metrics proactively
Ensure weekly reporting cadence is consistent and on time

You must be comfortable working in spreadsheets and tracking numbers.

CRM & Process Management

Maintain CRM cleanliness and pipeline integrity
Ensure leads and contracts are properly tracked
Assist in building and updating SOPs
Help improve workflows and documentation
Organize digital files and contracts

Transaction & Property Support

Coordinate communication between title companies, buyers, and sellers when needed
Assist with turning on utilities for property turnovers
Monitor tenant-related communications and route appropriately
Support light transaction coordination tasks when necessary

Accountability & Follow-Through

Track delegated tasks and ensure completion
Follow up with team members on outstanding items
Help enforce operational consistency across the company

What Success Looks Like

KPI dashboard updated weekly without reminders
CRM always clean and current
Inbox remains organized with no backlog
100% of meetings have agendas and follow-up notes
No missed appointments or scheduling conflicts
Reporting delivered on time
SOP library grows consistently
CEO has mental clarity because details are handled

Who This Role Is For

You are likely a great fit if you:

Love organization and structure
Are detail-oriented and systems-minded
Take pride in keeping operations smooth
Are comfortable tracking numbers and metrics
Enjoy holding leaders accountable
Communicate clearly and professionally
Thrive in a fast-paced environment
Are proactive and self-directed

Who This Role Is NOT For

Someone who wants to run the company
Someone who dislikes detail work
Someone who avoids follow-up
Someone uncomfortable working with KPIs and spreadsheets
Someone who needs heavy micromanagement

Requirements

Prior experience supporting an executive or business owner
Strong written and verbal communication skills
High attention to detail
Experience working in CRMs (real estate CRM preferred)
Comfortable with spreadsheets and KPI tracking
Strong follow-up skills
Ability to handle confidential information
Reliable internet and professional remote work setup

Preferred (Not Required)

Real estate investing experience (wholesale, buy-and-hold, creative finance)
Experience working with remote teams
Familiarity with KPI scorecards
Process documentation experience
Experience with REsimpli or similar CRM

Growth Opportunity

This role begins part-time but may expand as the company grows. We are looking for a long-term team member who wants to grow alongside a scaling real estate investment company.

Remote

About the Company:
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