Executive Real Estate Assistant to CEO
Support a Fast-Moving Real Estate Investment & Sales Operation

We are seeking a highly organized, proactive, and detail-oriented Executive Real Estate Assistant to directly support the CEO of a growing real estate company. This role is ideal for someone with real estate experience who thrives in a fast-paced environment, communicates professionally, and can manage multiple moving parts at once.

The position will primarily assist with real estate transactions, deal coordination, and executive support. There is strong potential for this role to evolve into a dedicated personal/executive assistant position for the CEO over time.

Key Responsibilities:

Assist the CEO with real estate transactions and deal coordination
Communicate with title companies, lenders, agents, vendors, and clients
Coordinate emails, follow-ups, and transaction timelines
Prepare contracts, addendums, disclosures, and real estate documents
Send e-signature requests and manage digital document workflows
Track deadlines, contingencies, and important transaction milestones
Manage scheduling, meetings, appointments, and calendar organization
Organize and prioritize texts, calls, emails, and daily communications
Maintain CRM systems and ensure accurate data entry
Provide administrative and operational support to the CEO and team

Preferred Experience:

Prior real estate transaction coordination experience
Familiarity with Follow Up Boss (FUB) or similar CRM platforms
Experience with SkySlope, Dotloop, or MLS systems
Strong email management and communication skills
Comfortable learning new technology and systems quickly
Experience supporting executives or managing calendars is a major plus

Qualifications:

Previous real estate experience required
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Ability to work independently and anticipate needs
Detail-oriented with the ability to manage deadlines effectively
Professional, reliable, and solutions-focused mindset

This is a great opportunity for someone looking to grow alongside a high-performing real estate company and take on increasing responsibility over time.

Job Type: Full-time

Pay: $69.00 - $103.50 per hour

Work Location: Remote

The Gogan Team

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