Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to work in a fast-paced environment where your proactive approach, exceptional organizational skills, and attention to detail will make a significant impact. As a key member of our team, you will manage schedules, coordinate projects, and handle a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate is energetic, resourceful, and thrives on multitasking while maintaining a positive attitude.

Duties

Manage complex calendars using Google Calendar, scheduling meetings, appointments, and events efficiently
Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy and attention to detail
Handle phone etiquette professionally across multi-line phone systems and respond promptly to inquiries from clients, vendors, and team members
Organize files, maintain records, and oversee document management using tools like DocuSign for electronic signatures
Assist with event planning for company meetings, conferences, or social gatherings from start to finish
Perform data entry and bookkeeping tasks utilizing QuickBooks and other office management software to ensure accurate financial records
Support project coordination efforts by tracking deadlines, following up on action items, and collaborating with team members to meet objectives

Requirements

Proven experience as a Personal Assistant or in an administrative support role with office management responsibilities
Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Excellent typing speed combined with proofreading and transcription skills for accurate document preparation
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools
Exceptional communication skills with professional phone etiquette across multi-line systems
Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times
Experience in event planning, project coordination, clerical work, filing systems, front desk duties or customer service is highly desirable
Bilingual required

Join us as a Personal Assistant if you’re eager to contribute your organizational expertise in a lively environment that values proactive problem-solving. Your dedication will support our leadership team’s success while providing you with opportunities for growth in office management and administrative excellence.

Job Type: Full-time

Pay: From $125.00 per week

Work Location: Remote

TH Professional Inspections PLLC

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Personal Assistant