Reports to:Chief Executive Officer, TeamMates Mentoring Program

Location:TeamMates National Offices (Lincoln, NE and Gretna, NE)

Basic Function and Responsibility: To provide direct administrative support to the TeamMates National office, specifically the Executive team. Responsibilities require excellent organizational, communication, and interpersonal skills, as well as a deep understanding of the nonprofit sector and the specific mission of the organization.

Qualifications:

Associate’s degree or equivalent experience; Bachelor’s degree preferred
A minimum of three years’ experience in administrative duties such as high-level calendar management, professional communication with internal and external stakeholders, and maintaining organized file systems
Ability to provide a consistently high level of customer service
Must have passion for youth and mentoring

Key Skills:

Ability to work collaboratively with TeamMates National Office staff and TeamMates chapters in all five states
Demonstrate positivity, confidentiality, and professionalism
Excellent verbal and written communication skills
Strong attention to detail, ability to multitask, and dedicated to serving others.
Technical skills and computer software experience including Microsoft Office Suite, Excel, Outlook, Word, and Teams
Strong data management skills and ability to work with daily, monthly, and year-end deadlines
Ability to write, edit, and mail merge letters

Duties and Responsibilities:

Administrative Support

Scheduling meetings, appointments, and travel arrangements for executives and staff members;
Handling communications, including emails, phone calls, and letters, on behalf of the CEO;
Answering phone calls, managing email correspondence, and directing inquiries to appropriate personnel;
Maintaining office supplies, managing equipment, coordinating facility maintenance, and overseeing office space utilization;
Preparing and distributing reports, letters, presentations, and other documents, ensuring accuracy and compliance;

Organizing board meetings, staff meetings, and other events, including preparing agendas, taking minutes, and ensuring follow-up actions are completed;
Prepare and/or edit documents, such as expense reports, memos, and invoices;
Maintaining accurate databases (Blackbaud/Raiser’s Edge/Civicore/Microsoft Outlook) of contact information, client records, and other relevant data.
Acting as a point of contact for internal and external stakeholders, facilitating communication between departments.
Handling tasks like copying, filing, and mail distribution.
Other duties as assigned

Working Conditions and Physical Requirements: This position requires the ability to work an adaptable full-time, fast-paced work schedule both in the office and remotely, when necessary. Physical requirements include the ability to engage in repetitive movement, work for extended periods of time at a computer, and occasionally lift up to 20 pounds.

TEAMMATES MENTORING PROGRAM

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