Are you someone who naturally stays a few steps ahead, anticipating needs, solving problems quickly, and ensuring nothing falls through the cracks? Do you communicate clearly, respond promptly, and enjoy being the person others rely on to keep everything running smoothly?

We are looking for an Executive Assistant to join a top-ranking real estate team in the Irmo, SC area. This role plays a critical part in supporting the lead agent by managing day-to-day business operations and ensuring clients and team members receive timely, professional communication. You’ll help keep operations organized, coordinate with a licensed closing coordinator and a remote assistant, and handle many of the details and conversations that allow the agent to stay focused on serving clients and growing the business.

The ideal candidate is proactive, highly organized, and comfortable thinking on their feet. You take initiative, communicate effectively, and enjoy finding solutions rather than waiting for direction. While real estate experience is a plus, what matters most is your ability to stay organized, solve problems independently, and help build systems that support a growing team working toward a goal of 125 transactions per year.

The role will start on-site to establish routines and responsibilities, but it offers flexibility as the business grows and evolves.

Compensation:

Salary: $50,000 - $60,000 (based on experience and performance)
Bonus potential: 10-20% of salary based on performance or per-closing incentives
Retirement plan: SIMPLE IRA with 3% match
Flexible PTO – we make it work, no rigid policies
Opportunities for growth as the team scales to 125+ transactions per year

Compensation:

$50,000 - $60,000

Responsibilities:

This person's primary responsibilities include, but are not limited to:

Assist and support the agent/owner in all business and administrative responsibilities
Manage day-to-day office operations and communication with clients
Derive energy from interacting with people - intercept phone calls, respond promptly, and manage client and agent expectations
Directly manage, coordinate, and support the licensed closing coordinator and remote assistant, ensuring tasks are completed efficiently and team members are held accountable
Maintain and optimize the database management system for efficiency and accuracy
Screen and direct phone calls, respond to client inquiries, and ensure timely follow-up
Schedule appointments, meetings, and manage the agent’s calendar
Produce reports, presentations, and briefs to support decision-making
Support clients through the full sales process - pre-listing, active listing, and post-closing follow-up - to ensure an extraordinary experience
Assist with marketing listings, business, and team across social media and other channels
Track expenses, manage budgets, and help improve systems and processes
Eventually assist with hiring, onboarding, and holding additional team members accountable as the team grows
Thrive on checklists and “to-do” lists - organization and follow-through are essential
Proactively oversee all support and communication needs, ensuring the lead agent is consistently focused on client and business growth

Qualifications:

Outstanding organization
Strong attention to detail
Energized by talking to clients and agents and managing relationships
Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
Able to multitask and prioritize daily workload - can work on multiple projects at once
Able to work independently to support a team and appropriately manage time
Effective interpersonal skills, including superior oral and written communication skills
Strong problem-solving abilities
Discretion and confidentiality
Customer service focus
College degree and social media experience preferred
Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
Comfortable handling strong personalities
This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their agent up to sell.

About Company

Steve Kozlowski, an elite Licensed Real Estate Professional. Steve is a relentless agent determined to get the job done with his client’s best interest in mind! He brings a demonstrated history of mastery across both the retail and investment sectors. Steve’s success is built on a foundation of exceptional skill in process improvement, high-impact sales/marketing, and strategic negotiation.

Steve Kozlowski | Century 21 Vanguard

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Executive Assistant