Overview
SEBA Professional Services, LLC is currently seeking a qualified administrative assistant for project technical assistance review services for the Department of Health and Human Services. This position supports a small team of engineers and architects in performing technical reviews of grant submissions and ensures that all reports and progress updates are thorough and accurate. This position also assists in maintaining a schedule of trainings, meetings and deadlines, and works with the Project Manager to ensure that all deadlines are met with the highest quality. The ideal candidate has excellent verbal and written communication skills, has at least a year of experience with assisting in technical writing, engineering or architecture, and has proven experience with Microsoft Office and Teams.

Responsibilities

Assist professional engineers and registered architects with reporting requirements
Assist professional engineers and registered architects with writing, reviewing and editing grant submission reviews
Maintain a schedule of deadlines, meetings and necessary trainings
Coordinate with the Project Manager to provide weekly updates on work progress and report any issues that arise
Ensure that all deliverables meet the highest standards of accuracy and written quality
Maintain a schedule and database of reviews from initial receipt of the grant submission to finalization of the technical review
Assist with other clerical duties as needed

Qualifications

At least 1 year of experience as a full-time administrative assistant
Proficient in Microsoft Office and Google Suite
Strong computer literacy and typing skills
Excellent organizational and time management abilities
Experience in assisting with architecture, engineering, or technical reviews
Effective communication skills, including phone etiquette and written communication skills
Experience with technical writing is preferred

All candidates must be approved to work in the United States. SEBA Professional Services, LLC is an equal opportunity employer.

Job Types: Full-time, Contract

Pay: $40,000.00 - $65,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Application Question(s):

Do you have experience with technical writing? If yes, please provide your years of experience.

Education:

Bachelor's (Required)

Experience:

administrative assistant: 2 years (Required)
technical review or similar work: 1 year (Preferred)

Work Location: Remote

SEBA Professional Services, LLC

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