We’re seeking a sharp legal assistant for our busy law firm who can help our attorneys assist our clients and keep our workflows running smoothly. You’ll work with the team to prepare a variety of legal documents and handle office correspondence like answering emails and phone calls, scheduling meetings and follow-ups, and reminding the team of upcoming deadlines. If you’re an excellent multitasker with a keen eye for detail who thrives in a fast-paced environment, we want to hear from you!

MUST BE LOCATED IN PST OR MST TIMEZONE AND WORK HOURS BETWEEN 8 AM - 5 PM PST.

Compensation:

$20 - $25 per hour DOE

Responsibilities:

Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines
Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
Complete legal research as needed under the supervision of attorneys and paralegals

Required Skills

High attention to detail
Managing small projects, tracking dates and information, creating and managing spreadsheets, following up on projects, dates, and statuses
Setting and meeting deadlines
Excellent communication skills both written and oral
Excellent interpersonal skills which allow you to actively listen, anticipate needs, and problem-solve
Grasp and explain difficult concepts and explain them in an easy-to-understand manner
Ability to follow instructions to deliver desired outcomes

Responsibilities

Create, update, review, and proofread legal documents
Manage firm work in progress, update, and move work down pipeline
Organize client work and provide status updates to client and firm
Update, modify, and complete templates and client work
Perform legal research, update templates, and manage client deadlines
Organize and synthesize large amounts of information into organized and understandable formats
Maintain organization and completeness of client files in Lawmatics as well as the organization of the Hello shared drive
Scheduling of new and recurring appointments
Ensure the ongoing update and organization of firm paperwork
Be responsible for scheduling and modifying firm newsletters
Perform special projects

Qualifications:

Candidates should have strong organizational skills and communication skills
Some college is preferred; high school diploma or equivalent is required
At least 1-2 years of previous experience in a law firm setting performing administrative tasks
Experience with legal software, litigation case management, and docketing programs
Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment

About Company

WHO WE ARE

Remote work is not a fad for us-it is by design and our management style reflects that.

Our pillars and commitments to clients:

Confidence:We aim to give the CA Business Owner confidence to run their businesses the way they want to and fuel the life they desire, with peace of mind they are protected from hire to fire.

Encouragement:Our goal is that by walking alongside them, our advice will provide the support they need to flourish.

Hope:By having the unwavering support of SGVLAW, our goal is they will have hope for their futures, their families, and their businesses.

We offer paid time off, holiday office closures, summer Fridays, and a wonderful team environment! Plus more!

San Gabriel Valley Law

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Legal Administrative Assistant