Human Resources Administrative Assistant

Part-time | Remote| Bilingual Spanish

About the RoleWe are seeking a detail-oriented Human Resources Administrative Assistant to support our team with daily operations, recruitment processes, and employee support. This role is ideal for someone who enjoys organizing information, collaborating with people, and ensuring processes run smoothly.

This is a fully compensated position for a non-profit organisation.

Learn more at RedwoodESL.org.

Key Responsibilities

Redwood ESL helps immigrants improve their English online at no cost by pairing them with volunteer tutors who meet with them on a regular basis. Those seeking a tutor submit online applications through our website. We screen their submissions and then invite those who appear to be qualified to an online interview with our staff. We recruit and screen tutors using a similar process.

The administrative assistant:

Screens all the applications submitted by learners and tutors and enters their data into the Redwood database.
Invites select candidates to interviews with the Redwood staff, coordinates meetings with staff, and frequently participates in interviews.
Enters summaries of the interviews in the Redwood database.
Participates in onboarding learners and tutors by scheduling meetings and providing materials.
Conducts regular online satisfaction surveys with learners and tutors and systematically records the results.
Monitors advertising and other data and prepares summary reports.
Provides administrative support to the team to include scheduling, filing, data entry, and document preparation.
Contributes to special projects as needed.

QualificationsRequired

Ability to accurately enter data and schedule meetings
Several years of administrative or HR support experience
Strong organizational skills and excellent attention to detail
Clear written and verbal communication skills in both English and Spanish
Proficiency with Google Workspace (Meet, Docs, Sheets, Gmail)
Availability for 20–30 hours per week, including morning Pacific Time availability at least three days per week

Preferred

A data-oriented people person
Education beyond the high school level
Some schedule flexibility

What We’re Looking For

Someone comfortable doing extensive data entry and also interfacing with staff, learners, and tutors.
Someone who can effectively manage numerous job submissions, calendars, and interviews

Benefits

This position begins as a temporary contract role with a competitive hourly rate without benefits, and has the potential to transition to a full-time position.

Job Type: Part-time

Pay: $45.00 - $60.00 per hour

Expected hours: 20 – 30 per week

Experience:

Administrative Assistant: 5 years (Required)

Language:

Spanish (Required)

Work Location: Remote

Redwood ESL

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