Overview
We are seeking a dynamic and highly organized Virtual Assistant to join our team and support our daily operations with enthusiasm and professionalism. This role offers an exciting opportunity to manage a variety of administrative tasks remotely, ensuring smooth office functions and exceptional customer support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle multiple responsibilities with energy and efficiency. As a Virtual Assistant, you will play a vital role in enhancing productivity and maintaining seamless workflows across various departments.

Responsibilities

Manage calendar scheduling, appointment setting, and coordinate meetings using tools like Google Workspace and Microsoft Office.
Handle incoming calls through multi-line phone systems with professionalism, practicing excellent phone etiquette and providing outstanding customer service.
Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.
Support office management tasks such as organizing files, maintaining office supplies inventory, and overseeing general administrative duties.
Assist with bookkeeping activities using QuickBooks or similar accounting software to track expenses and financial records.
Provide front desk support virtually by greeting clients via email or chat, managing inquiries, and directing calls or messages appropriately.
Support personal assistant duties including calendar management, travel arrangements, and task prioritization to optimize executive productivity.
Maintain organized digital files and ensure data security while managing confidential information discreetly.
Contribute to customer support efforts by responding promptly to inquiries, resolving issues efficiently, and ensuring client satisfaction.
Assist with clerical tasks such as proofreading correspondence, preparing reports, and managing email communications.
Support project coordination by tracking deadlines, following up on pending tasks, and ensuring timely completion of assignments.

Qualifications

Proven experience in office management or administrative roles with a strong background in clerical work and customer service.
Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools.
Familiarity with QuickBooks for bookkeeping tasks is highly desirable.
Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
Exceptional typing speed and accuracy for efficient data entry and document preparation.
Bilingual abilities are a plus to communicate effectively with diverse clients or team members.
Experience working as a virtual assistant or personal assistant is preferred; familiarity with medical or dental receptionist duties is advantageous.
Knowledge of multi-line phone systems, office equipment operation, and phone etiquette standards.
Excellent proofreading skills to ensure error-free documents and correspondence.
Strong time management skills with the ability to prioritize tasks independently while meeting deadlines. Join us as a Virtual Assistant if you’re passionate about delivering top-tier administrative support while enjoying the flexibility of remote work! We value energetic individuals who thrive on organization, communication excellence, and proactive problem-solving—ready to make an impact from anywhere!

Job Types: Full-time, Part-time

Pay: $23.30 - $28.06 per hour

Expected hours: 40 per week

Work Location: Remote

PF ROBERTS & ASSOCIATES

New Jobs

Virtual Assistant