Position: Executive Personal Assistant

Overview:

We are seeking an exceptional Executive Personal Assistant to support a high-profile legal professional. This position requires an individual who is proactive, highly organized, and capable of managing a wide array of executive and administrative tasks with confidentiality, efficiency, and professionalism.

Key Responsibilities:

1. Calendar and Scheduling Management

Oversee complex scheduling for meetings, calls, and appointments.
Handle conflicting priorities and ensure smooth calendar management.

2. Travel Arrangements

Coordinate domestic and international travel, including transportation, accommodations, and visas.
Prepare detailed itineraries and handle last-minute changes.

3. Communication Management

Screen and prioritize all correspondence including emails and phone calls.
Draft, edit, and manage confidential communications and documents.

4. Document Preparation and Organization

Draft and proofread legal documents, reports, and presentations.
Organize and maintain filing systems (both digital and physical) to ensure easy access to essential documents.

5. Client Relations

Serve as a point of contact between the executive and clients.
Maintain client records and coordinate client-related meetings and follow-ups.

6. Event and Meeting Coordination

Plan and organize meetings, conferences, and events, handling all logistics.
Prepare meeting materials, manage guest lists, and coordinate with external service providers.

7. Financial and Budget Assistance

Process expense reports, manage reimbursements, and assist with budget tracking.
Handle billing and invoice processing.

8. Office and Operations Management

Oversee day-to-day office operations, ensuring everything runs smoothly.
Manage supplies, equipment, and office systems.

9. Research and Analysis

Conduct research and provide summaries or briefings as required.
Assist in data analysis for projects or reports.

10. Professional Development and Continuing Education

Track deadlines for certifications and arrange participation in relevant professional seminars and memberships.

11. Technology and Software Management

Maintain and troubleshoot essential software tools.
Implement productivity-enhancing digital tools and solutions.

12. Project Coordination

Assist in managing and coordinating timelines for ongoing projects.
Ensure that all project tasks are tracked and updates are communicated effectively.

13. Networking and Relationship Building

Help build and maintain professional relationships and networks.
Organize networking opportunities and manage follow-ups.

Skills and Qualifications:

Proven experience as an Executive or Personal Assistant.
Excellent time management and organizational skills.
Strong verbal and written communication abilities.
High level of discretion in handling confidential matters.
Proficiency in Microsoft Office Suite, scheduling tools, and travel management systems.
Ability to adapt quickly to changing environments and priorities.

How to Apply: Interested candidates should send a copy of their updated CV to recruitmentinpoi@gmail.com

Job Type: Full-time

Pay: $800.00 - $1,500.00 per month

Benefits:

Professional development assistance

Schedule:

10 hour shift
8 hour shift
Day shift
Monday to Friday
On call
Weekends as needed

Work Location: Remote

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