Penn Summit Insurance Agency LLC is an independent insurance agency committed to professionalism, integrity, and long-term client relationships. We support individuals and businesses with tailored insurance solutions and pride ourselves on operating with strong internal controls and thoughtful processes.

As we continue to grow, we are seeking a reliable, detail-oriented Remote Operations & Administrative Assistant to support daily administrative functions and internal operations in a structured, well-documented environment.

Position Overview

This is a full-time remote administrative support role focused primarily on office operations, organization, and internal coordination. The ideal candidate is highly organized, dependable, and comfortable working with sensitive information.

In addition to traditional administrative responsibilities, the role may assist with limited, procedural financial and payment-related tasks, following clearly defined instructions and approval processes. Training will be provided.

Key Responsibilities

Administrative & Operations Support (Primary Focus)

Manage email correspondence and scheduling
Prepare, organize, and maintain internal documents and records
Assist with client onboarding and internal workflows
Support reporting, data entry, and recordkeeping
Coordinate with vendors, carriers, and internal team members
Maintain organized digital filing systems
Assist with general office and operational tasks as needed

Process & Payment Support (Secondary / Limited Scope)

Assist with processing and documenting payments following company procedures
Maintain transaction logs and basic reconciliations
Support internal reporting related to financial activity
Follow established approval and documentation protocols
Flag discrepancies or issues promptly to management

Qualifications

Required

1+ years of administrative or operations support experience
Strong attention to detail and organizational skills
Excellent written and verbal communication
High level of professionalism and discretion
Comfort handling confidential information
Ability to follow structured procedures accurately
Reliable internet connection and remote work setup

Preferred (Not Required)

Experience working with financial data, payments, or reconciliations
Familiarity with remote collaboration tools
Experience in a regulated or professional services environment
Bookkeeping or operations support background

Compensation & Benefits

Full-time, fully remote position
Structured onboarding and training
Clear role expectations and processes
Opportunity for growth as responsibilities expand

Equal Opportunity Employer

Penn Summit Insurance Agency LLC is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs.

Penn Summit Ins Agency Inc

New Jobs

Remote Operations & Administrative Assistant