Executive Assistant to CEO

We are looking for a highly skilled and motivated Executive Assistant to join our team and support our CEO. The ideal candidate will be a proactive, detail-oriented professional with a high sense of urgency and exceptional organizational skills. This role requires expert knowledge of Microsoft Excel, proficiency in Canva, Microsoft PowerPoint, and WordPress, and familiarity with video editing and social media marketing. Mastery of time and project management, as well as excellent communication skills, both verbal and written, are essential.

We love our military veterans and service members, and we welcome those with prior military experience or ties to the military community to apply.

If you are passionate about supporting a dynamic executive and thrive in a fast-paced environment, we want to hear from you!

Compensation:

$52,000 - $65,000 yearly

Responsibilities:

Administrative Support:

Manage the CEO's calendar and schedule/manage meetings as needed.
Prepare and organize meeting agendas, materials, and presentations.
Handle confidential information with discretion.

Data Management and Reporting:

Utilize Microsoft Excel, Google Sheets, and SmartSheets for data collection, organization, and reporting.
Create and maintain comprehensive databases and spreadsheets.
Generate insightful reports and analyses to support decision-making.

Project Management:

Oversee and track multiple projects simultaneously, ensuring deadlines are met.
Collaborate with internal and external stakeholders to drive project success.
Implement efficient processes and workflows to enhance productivity.

Communication:

Draft and edit correspondence, reports, and presentations.
Liaise with clients, partners, and team members on behalf of the CEO.
Ensure timely follow-up and follow-through on all tasks and communications.

Time Management:

Prioritize and manage multiple tasks with a high level of accuracy.
Anticipate the CEO's needs and provide proactive support.
Adapt to changing priorities and remain calm under pressure.

Design and Presentation:

Create visually appealing presentations and materials using Canva and Microsoft PowerPoint
Ensure all presentations align with company branding and communication standards

Video Editing and Social Media Marketing

Work closely with the media/marketing team to assist with video content creation and social media marketing strategies
Collaborate on content creation, scheduling, and campaigns to enhance brand visibility

WordPress Management

Partner with the marketing team to update and maintain the company’s WordPress website
Ensure content is current, aligned with company branding, and enhance the user experience

Qualifications:

Bachelor’s degree in Business Administration, Communications, or related field.
Minimum of 5 years of experience as an Executive Assistant or similar role.
Expert proficiency in Microsoft Excel, including advanced functions and data visualization.
Strong project management skills with a proven track record of successful project delivery.
Proficiency in Canva for designing professional presentations and marketing materials.
Advanced skills in Microsoft PowerPoint for creating impactful presentations.
Familiarity with video editing and social media marketing.
Experience working with WordPress and collaborating on website management
Excellent oral and written communication skills.
oHigh attention to detail and exceptional organizational skills.
Ability to maintain confidentiality and handle sensitive information.
oStrong follow-up and follow-through abilities.
Proactive, self-motivated, and able to work independently.

About Company

Patriot Pacific Financial Corp is a leading mortgage brokerage firm committed to delivering exceptional service and unparalleled expertise to our clients. Our military-centric team thrives in a dynamic, fast-paced environment where collaboration, innovation, and excellence are at the forefront of everything we do.

Patriot Pacific Financial Corp.

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