ABOUT OPAQUE SYSTEMS, INC.

What we do

Opaque is the confidential AI platform unlocking sensitive data to securely accelerate AI into production. Created by world-renowned researchers at the Berkeley RISELab, Opaque’s user-friendly platform empowers organizations to run cloud-scale, general purpose AI workloads on encrypted data. Opaque supports popular languages and frameworks for AI, including Python and Spark, and enables governed data sharing with cryptographic verification of privacy and sovereignty. Opaque customers deploy high-performance AI faster and eliminate the tradeoff between innovation and security.

Who we are

At Opaque, we cultivate an effective work culture grounded in kindness, customer-centricity, and continuous improvement. By fostering innovation, inclusivity, and excellence, we attract top talent and set industry standards, leading to widespread adoption and trust in AI technologies that keep data private and sovereign.

Benefits

Premier health coverage: We cover medical, dental, and vision insurance premiums for you and any dependents - along with basic life insurance and LTD. We also offer FSA, HSA, and other voluntary insurance programs (Life, Accident, Illness, Hospital).
Equity incentives: We offer an employee stock option plan to ensure you have a stake in our company's success.
Flexible PTO: We support positive work-life balance and encourage you to take time away to refresh on your own terms.
Retirement planning: 401K plans (both Roth and Traditional).
Flexible work: We are a remote-first company and offer a home-office equipment setup stipend to support your best work.
Mental health: Free access to Spring Health for therapy, wellness exercises, and mental health coaching.
Corporate discount program: Free access to Working Advantage for corporate discounts on a variety of products, services, and experiences.

ABOUT THIS JOB

We are seeking a world-class Senior Executive Assistant to support our CEO and executive leadership. This role goes beyond traditional administrative tasks; we’re looking for a strategic partner who can make informed decisions, streamline operations, and optimize executive bandwidth. As a critical member of our leadership team, you will oversee high-priority projects, manage complex schedules, and serve as a liaison between internal teams and external stakeholders to ensure organizational success. Your ability to execute efficiently while anticipating needs will be crucial in contributing to both day-to-day efficiency and long-term strategic goals.

The ideal candidate will have a passion for tech and thrive in a high-growth, start-up environment. You must excel in dynamic, fast-paced settings, handle a heavy workload with ease, and adapt swiftly to rapidly changing circumstances. This role requires a combination of creativity, problem-solving, and resourcefulness to consistently manage competing priorities, last-minute escalations, and new projects. You will create leverage by implementing automated or AI-augmented solutions, optimizing workflows, always looking for ways to improve processes and systems.

A systems thinker with a can-do attitude, you will contribute to a positive work environment, helping the team stay upbeat and productive. The successful candidate will demonstrate strong tactical execution while maintaining a strategic focus, always seeking to add value. Your positive energy, adaptability, and relentless work ethic will ensure you can consistently execute at a high level in our rapidly-growing organization.

Key Responsibilities

We're a fast-growing startup, so your responsibilities may evolve as we scale (and honestly, we think that’s part of the fun!). Flexibility is key, and we’re excited to see how you’ll make this role your own. That said, there are three major areas of responsibility where we see you making the most impact:

Executive Administration:

Manage executive calendars, resolve scheduling roadblocks, and prioritize conflicting demands
Optimize executive time and productivity by maintaining and adhering to documented scheduling preferences, including aligning schedules with business priorities and providing sufficient context / agenda for every meeting (especially external)
Plan and oversee executive travel arrangements (both domestic and international), create detailed itineraries, and provide remote support throughout travel as needed
Process and manage executive expense reports and reimbursements to support the monthly financial reconciliation process
Coordinate external executive meetings (e.g., with investors, customers, sales prospects, press/analysts, high-profile candidates) and events (e.g., speaking engagements, conferences, roundtables) while maintaining the highest level of professionalism and discretion

Event and Project Management:

Plan and execute both recurring events as part of our standard company operating cadence (e.g., quarterly board meetings, quarterly leadership on-sites, and annual company on-sites) AND ad-hoc events as requested from time to time (e.g., executive dinners, team social activities), managing budget, itinerary, and logistics from end to end
Lead and drive completion of assigned quarterly key results, including creating and executing a project plan (involving others where needed)
Manage ad-hoc growth initiatives and special projects, working through others to achieve results as necessary
Track and follow up on ad-hoc leadership team action items to maintain accountability and ensure timely completion

Office and Team Support:

Serve as a remote liaison for shared office and corporate services (including property management, catering, janitorial, plants, IT, etc.)
Partner with Operations, IT, and HR to drive employee lifecycle processes (including onboarding/offboarding, annual performance management)
Serve as the company ambassador for new team members to guide them through standard internal processes and tools
Manage agenda, content, meeting notes, and action items/follow-ups for standard organizational cadences (e.g. company all hands, leadership team meetings, staff meetings)
Maintain internal company wiki/knowledge base to support and enhance team productivity
Drive team culture-building initiatives, including executing quarterly employee pulse surveys, acting upon employee feedback, and sponsoring ad-hoc morale-boosting / social recognition activities
Keep our rapidly growing organization informed & connected through ad-hoc organizational communications

Skills

Systems thinking: Ability to understand and navigate the interconnectedness of various parts of the business, including recognizing patterns, identifying dependencies, and strategically analyzing how decisions and actions impact the larger organizational system
Organization & Time Management: Ability to prioritize inbound communications and task requests, meet tight deadlines, and handle multiple, complex schedules and projects simultaneously
Attention to detail: Ability to deliver high-quality, zero-defect work; including managing administrative tasks, communication, and project follow-through with precision
Communication: Outstanding written and verbal communication skills for internal and external interactions, including the ability to present information in a clear, structured manner that facilitates quick decision-making and response times
Autonomy: Willingness and ability to make independent decisions while exercising strong judgment in a variety of situations, including taking ownership of challenges and acting with minimal direction
Foresight: Understanding and application of business priorities to proactively anticipate executive/organizational needs and drive results
Tech-Savviness: Usage of or willingness to learn AI or automation solutions to streamline workflows and everyday tasks
Logistical Planning: Ability to execute events from end-to-end, including itinerary planning, budget management, contract negotiation, stakeholder communications, task management, and all other logistical aspects

Qualifications

Bachelor’s degree or equivalent experience in a related field
7+ years of experience as an Executive Assistant or in a similar role
Experience in a tech company and/or startup is a plus

The pay range for this role is:
100,000 - 120,000 USD per year(Remote - United States)
100,000 - 120,000 USD per year(HQ)

Opaque Systems, Inc.

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