Job description:

Role Summary

The Bookkeeper / Accountant plays a central role in the day-to-day operation of the finance function. This position bridges transactional accounting — including accounts payable, accounts receivable, and payroll support — with structured month-end close responsibilities. A key area of ownership for this role is sales tax compliance across applicable jurisdictions, as well as defined month-end procedures that support timely and accurate financial reporting. The role is expected to evolve as the business grows, with increasing responsibility over time.

Key Responsibilities

Accounts Payable

Review, verify, and enter vendor invoices into the accounting system, ensuring correct coding and GL allocation.
Prepare the periodic AP listing and payment run; set up vendor payments across relevant payment platforms for approval.
Reconcile vendor statements and the AP sub-ledger; resolve discrepancies with vendors in a timely manner.
Send payment remittances and maintain organised, AP documentation.
Monitor incoming AP correspondence and manage vendor communications and portal access as required.

Accounts Receivable

Issue deposit and final customer invoices daily; process one-off and channel invoices as required.
Follow up on overdue accounts and liaise with customers on billing queries through appropriate channels.
Process customer refunds and manage cheque deposits to corporate accounts.

Receipt Reconciliation & Expense Processing

Process and code corporate card and other business receipts through the expense management platform on a regular basis.
Track and categorise company expenses, flagging unusual charges and resolving coding issues.
Reconcile payments in the accounting system following each payment run.

US Sales Tax Compliance (Primary Owner)

Own end-to-end US state sales tax compliance across all states where the company has nexus, managing filings at the required frequency and ensuring timely payment.
Manage the sales tax platform (Avatax) to ensure transactions are correctly captured and taxes accurately withheld; perform periodic spot-checks across sales channels.
Maintain and update the sales tax withheld analysis by state on a periodic basis
Prepare and submit filings through relevant tax platforms and state portals; coordinate payment.
Monitor sales tax nexus positions as the business grows into new US states and flag new registration requirements.

Month-End Close (Defined Procedures)

Prepare ad spend allocation schedule, inventory supporting schedules and deferred revenue calculations (US/CA)
Prepare intercompany purchases and sales schedules, including tariff sheet prep.
Post accruals and reversals as directed; assist with prepaid schedule reviews.
Verify accounts payable accuracy and ensure clearing accounts are reconciled at month-end.
Take on additional month-end close responsibilities over time as the role develops

Payroll Support

Review and match timesheets against the schedule on a bi-weekly basis; prepare payroll inputs and supporting working papers for processing.
Track overtime, holiday hours, and evening shift prep sheets; maintain the headcount working paper.
Support payroll-adjacent processes including expense report review and periodic bonus calculations.

Compliance & Regulatory

Support statutory payroll-related filings and remittances across applicable jurisdictions, including employer health tax and workers’ compensation obligations.
Ensure applicable US contractor filings are prepared accurately and submitted in line with IRS requirements.

Financial Records & Controls

Maintain accurate, organised, and audit-ready records of all financial transactions and supporting documentation.
Support the implementation and improvement of finance controls and procedures.
Prepare regular management reports and summaries as required by senior leadership.

All other duties as required.

Benefits:

Work from home

Application Question(s):

Are you located on the West Coast (Oregon or Washington)?

Experience:

Bookkeeping & Tax: 3 years (Preferred)

Work Location: Remote

Nootka Saunas

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