Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

The role

We are looking for an Executive Assistant to support the VP of Talent and Rewards Operations. This role provides high-level administrative and operational support, ensuring smooth coordination of Talent and Rewards initiatives and enabling the VP to focus on strategic priorities. This is a remote role based in the USA (East Coast).

Your responsibilities will include:

Executive Support

Manage the VP’s calendar and schedule across multiple stakeholders and time zones
Coordinate internal and external meetings, including leadership and board preparation
Prepare agendas, briefing materials, and presentations
Track action items and follow-ups to ensure deadlines are met
Arrange travel and manage expense reports
Handle sensitive information with discretion

Talent and Rewards Operations Coordination

Coordinate logistics for performance reviews, talent review meetings, and compensation cycles
Organize and maintain documentation such as org charts, job descriptions, and policy materials
Track timelines and milestones for key initiatives, including annual compensation planning and engagement programs
Support coordination with HR, Finance, Legal, and leadership teams

Reporting and Administrative Support

Compile and format HR data for dashboards and leadership updates
Prepare executive-level presentations and reports
Maintain trackers for hiring plans, workforce planning, and organizational updates

Stakeholder and Team Coordination

Act as the primary coordination point for internal stakeholders engaging with the VP
Manage team communications and updates
Organize offsites, planning sessions, and leadership meetings
Support onboarding for new HR team members, including system access and scheduling

We expect you to have:

6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations
Proven ability to handle confidential and sensitive information
Strong organizational and calendar management skills
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
Experience with HR systems and collaboration tools
Strong judgment, discretion, and ability to operate in high-trust environments
Ability to manage multiple priorities in a fast-paced environment

Key employee benefits in the US:

Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
401(k) plan: Up to 4% company match with immediate vesting.
Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
Remote work reimbursement: Up to $85/month for mobile and internet.
Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.

Compensation

We offer competitive salaries, ranging from $185k - $221K OTE plus equity based on your experience

What we offer

Competitive salary and comprehensive benefits package.
Opportunities for professional growth within Nebius.
Flexible working arrangements.
A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!

Nebius

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