Location: Remote, within East Coast Time Zone

Position Summary:

The Executive Assistant will provide high-level administrative support. This role requires a proactive, resourceful individual with exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. The Executive Assistant will act as a key liaison between the Executive and internal/external stakeholders, ensuring smooth communication and operations within the executive office while also providing support in marketing and sales activities and other various assigned tasks.

This is a unique opportunity with significant growth potential across several existing multi-million-dollar corporations.

The correct candidate is a self-starter, highly motivated, and driven to progress opportunities and complete tasks without prompting. Strong interpersonal communication skills are required.

This is not a standard 9 am to 5 pm job; the hours can fluctuate on a given day.

Key Responsibilities:

1. Calendar Management: Manage the Executive’s complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements. Anticipate and resolve scheduling conflicts efficiently.

2. Communication Management: Screen and prioritize emails and other correspondence for the Executive. Draft and prepare responses, memos, and presentations on behalf of the Executive as needed.

3. Meeting Coordination: Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes. Ensure that all necessary resources are available and that meetings run smoothly and on schedule.

4. Travel Arrangements: Arrange domestic and international travel for the Executive, including flights, accommodations, transportation, and itinerary planning. Handle visa applications and travel expenses promptly and accurately.

5. Information Management: Maintain confidential files and records, both electronic and physical, ensuring security and accessibility. Organize and archive documents, presentations, and other materials for easy retrieval.

6. Bookkeeping: light bookkeeping, personal and professional for executive.

7. Project Support: Assist the Executive in managing projects and initiatives, including research, data analysis, and reporting. Coordinate cross-functional teams and deadlines to ensure timely project completion.

8. Administrative Support: Provide general administrative support to the Executive, including drafting of documentation, contracts, and reports. Managing expenses, processing invoices, placing orders, paying bills etc.

9. Marketing Support: Provide administrative assistance in marketing activities, including coordinating the production of marketing materials, managing distribution lists, and organizing promotional events or campaigns.

10. Sales Support: Assist in sales-related tasks, such as preparing sales presentations, compiling sales reports and data analysis, and following up with clients or leads.

11. Deal Assistance: Collaborate with the Executive in closing deals by organizing necessary documentation, facilitating communication between parties, and providing administrative support throughout the negotiation process.

Qualifications:

- Valid Driver’s License with Clear Driving Record

- Bachelor's degree preferred, or equivalent work experience.

- Proven experience as an executive assistant or similar role supporting top level executives.

- Exceptional organizational and time management skills, with the ability to prioritize tasks and work under pressure.

- Excellent written and verbal communication skills, with a high level of professionalism and discretion.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Strong attention to detail and accuracy, with a commitment to maintaining confidentiality.

- Ability to anticipate needs, exercise sound judgment, and proactively address issues.

- Flexibility to adapt to changing priorities and schedules.

Job Type: Full-time, Salaried

Compensation: $55,000.00 - $65,000.00 per year

Discretionary Performance Bonus

Schedule:

Monday to Friday
Weekends as needed

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Schedule:

Monday to Friday
Weekends as needed

Work Location: Remote

mutiple companies

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Executive Assistant