Salary: 20

Administrative Assistant

Classification:

Part-Time, Hourly / Non-Exempt

Hours:

15 hours per week

Compensation:

$20.00 per hour

Reports To:

Account Executive / Senior Leadership

Location:

Remote / Hybrid (as applicable)

Position Summary

Momentum Association Management Company is seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations across multiple client associations. This part-time, hourly position plays a key role in ensuring smooth operational delivery, effective communication, and high-quality service to Momentum's association clients. The ideal candidate brings strong administrative skills, a professional demeanor, and the ability to manage multiple priorities in a dynamic, client-focused environment.

About Momentum

Momentum is a full-service association management company (AMC) providing strategic and operational support to nonprofit associations and professional organizations. Our team serves as the staff backbone for our client associations, delivering expertise in governance, communications, event management, membership, and more.

Key Responsibilities

Administrative Support

Provide general administrative support to Momentum staff and client association leadership
Manage and organize electronic files, records, and shared drives
Draft, proofread, and format correspondence, reports, and documents
Maintain and update contact databases, mailing lists, and member records
Prepare meeting agendas, take minutes, and distribute materials as needed

Client Association Support

Assist with member communications, including email campaigns and newsletters
Support event coordination logistics, including registration, vendor communication, and materials preparation
Respond to member and stakeholder inquiries in a timely and professional manner
Assist with website content updates and maintenance using content management systems
Support board and committee meeting preparation and follow-up

Operations & Communications

Coordinate scheduling and calendar management across multiple projects
Assist with processing invoices, expense tracking, and financial record keeping
Support special projects and organizational initiatives as assigned
Maintain confidentiality of sensitive organizational and member information

Qualifications

Required

2+ years of administrative, office support, or related professional experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to manage multiple tasks and deadlines independently
Professional, service-oriented approach to client and member interactions

Preferred

Experience in association management, nonprofit, or membership organization environment
Familiarity with association management software or CRM platforms (e.g., MemberClicks, Salesforce)
Experience with email marketing platforms (e.g., Constant Contact, Mailchimp)
Basic understanding of website content management systems
Experience supporting virtual or in-person events

Work Environment

This is a part-time position averaging 15 hours per week. Hours may vary based on client needs, project timelines, and event schedules. Some flexibility in scheduling is available; however, the candidate must be responsive and available during core business hours. Occasional additional hours may be required during peak periods such as annual conferences or membership renewal cycles.

Momentum Association Management LLC

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Administrative Assistant