A Data Entry Clerk, or Data Entry Operator, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

Data Entry Clerk Job Duties and Responsibilities

Create spreadsheets to track important customer information and orders.
Transfer data from hard copy to a digital database.
Update customer information in a database.
Organize existing data in a spreadsheet.
Verify outdated data and make any necessary changes to records.
Operate common office equipment, like scanners and printers.
Search for and investigate information contained in files.
Perform regular database backups to secure data.
Input text-based and numerical information from source documents.
Provide occasional administrative support.
Sort and organize hard copies of paperwork after entering data electronically.
Review data for deficiencies or errors.
Assist with special projects that require large amounts of data entry.
Provide data entry support across departments on an ad-hoc basis.
Type in data quickly and efficiently.

Data Entry Clerk Skills and Qualifications

A Data Entry Clerk will have certain prerequisite qualifications and skills, which include:

Organization: Data Entry Clerks will need strongly developed organizational skills.
Computer skills: Data Entry Clerks will spend the majority of their workday on the computer. Skills in typing and Microsoft Office programs will be useful in the Data Entry Clerk role.
Customer service: Data Entry Clerks may need to communicate with customers to update information. The ability to clearly and efficiently communicate and retrieve important information to update records is required.
Project management: Project management skills will assist the Data Entry Clerk in managing multiple projects at one time.

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Data Entry Clerk