This is a remote part-time contract role.

Duration: June to December 2026

Hours: 20 per week

Overview

The Specialist, Global Medical Education supports the execution of existing administrative and documentation processes for course trainings and US Medical Education events. This role works with internal requestors and is responsible for check request processing, expense documentation review, per diem tracking, and maintaining spend and training documentation using SAP, Smartsheet, SharePoint, and Microsoft Teams.

Key Responsibilities

Create and submit check requests for payments for all course trainings and US Medical Education events
Audit expense requests, receipts, and expense forms
Track reimbursements, honorariums, and invoices for the budget using Smartsheet
Request purchase orders as needed
Maintain product training documentation, including a log of certificates for course trainings
Maintain the customer training tracker for course trainings
Process check requests for per diems and per diems related to course trainings
Track expenses on the Medical Education spend report, including HCP form breakdown
Maintain completed hourly sheets and the per diem request tracker
Prepare vendor add forms and submit to Masterdata if applicable
Complete check request and HCP forms and submit to the appropriate accounts payable team for processing
Track requests on the spend report and HCP breakdown
Work with internal requestors and manage documentation through SharePoint and Microsoft Teams
Use SAP regularly as part of the process

Qualifications

Required

1 year of relevant experience
Accounts payable and expense processing experience
SAP experience used regularly
Excel experience
Smartsheet experience
SharePoint and Microsoft Teams experience

Preferred

Accounts payable and expense processing experience in a regulated company environment
Experience with HCP forms
Nitro experience to combine PDFs
ARIBA experience

Important Notice: Protecting Your Information

Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams or Zoom. All communication will come from an email address ending in @medvacon.com. If you receive a message that seems suspicious or is not from our official domain, please report it immediately to jobs@medvacon.com.

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MEDVACON LIFE SCIENCES, LLC

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Specialist, Global Medical Education Contractor