Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant – Finance Specialist to provide comprehensive administrative, financial, and project coordination support across the organization. This role plays a key part in supporting office operations, finance activities, customer service, and project execution, while contributing to the development and growth of the company’s programs and business lines.

Main responsibilities:

Perform general office administration tasks and support daily operations
Provide administrative support to finance, project management, and leadership teams
Assist with accounts payable/receivable, invoicing, expense tracking, and reconciliations
Maintain accurate financial records, reports, and documentation
Coordinate meetings, calendars, travel arrangements, and internal communications
Process shipping, receipts, and vendor communications
Assist customers with service-related inquiries and provide follow-up support
Maintain organized filing systems and up-to-date employee records
Support employment-related documentation (contracts, evaluations, etc.)
Coordinate document preparation, review, and signature processes
Enter and track project data, develop reports, and distribute to stakeholders
Create project folders, proposal packages, and presentations
Coordinate resources, schedules, and activities across multiple projects
Develop, update, and maintain internal documentation (policies, procedures, reports, metrics)
Assist in budget tracking and financial data entry
Maintain inventory of office supplies and support office maintenance
Support training coordination and professional development initiatives
Assist in marketing content creation (e.g., Canva)
Prepare and deliver periodic reports on progress and metrics
Support the implementation of new policies and continuous improvement initiatives
Collaborate on special projects and perform additional duties as assigned

General requirements:

Fluent in Spanish and English (spoken and written).
Proficient in Microsoft Office 365 (Teams, Share Point, Outlook, Excel, Word, Power Point).
Experience with Canva.
Organizational skills, attention to detail, ability to manage multiple tasks, set priorities, and be able to meet deadlines.
Excellent verbal and written communication skills.
Experience in project coordination (preferred).

Education Requirements:

Bachelor’s degree in business administration, Finance, Secretarial Science, or a related field.
A combination of education and relevant experience can be considered.

Experience Requirements:

2+ years of experience as an Administrative Assistant, Project Coordinator, Finance Assistant, or similar role
Proven experience in highly confidential environments.
Experience in highly regulated industries, such as pharmaceuticals.

Physical requirements

Ability to sit for long periods of time.
Light physical activity may be required occasionally.
You should be able to visit field locations as needed.
Must be able to use personal protective equipment (PPE) when required.
Ability to perform in diverse industrial environments.

LEGAL PROJECT MANAGEMENT PARTNERS LLC

New Jobs

Administrative Assistance | Finance Specialist | Remote, PR