Executive Assistant to the CEO

Location: Remote

Type: Full-Time

We are seeking an exceptional Executive Assistant to support our CEO. This is a high-trust, high-impact role for someone who thrives in fast-paced environments, enjoys working with strong personalities, and brings both polish and backbone to their work. You will act as the CEO’s operational anchor, communication proxy, and scheduling gatekeeper—ensuring priorities stay on track and expectations are clearly managed.

Core Responsibilities

Administrative & Operational Support

Manage and optimize the CEO’s calendar, including scheduling internal meetings, client calls, and strategic priorities
Draft, edit, and send emails on the CEO’s behalf with accuracy in tone and intent
Set and manage expectations around the CEO’s availability and response times
Take clear, organized notes during meetings and distribute action items
Track deadlines and commitments; proactively follow up to ensure accountability
Respond to CEO requests promptly and with sound judgment
Serve as a communication bridge between the CEO, internal teams, and clients

AI-Driven Efficiency & Process Improvement

Leverage AI tools (LLMs and other automation platforms) to improve speed, quality, and consistency of work
Use AI to draft communications, summarize meetings, and streamline repetitive tasks
Identify opportunities to automate workflows and reduce manual administrative overhead
Continuously test and implement new tools to improve the CEO’s efficiency and overall team operations
Bring a systems-oriented mindset—documenting and refining processes using both AI and traditional tools

Communication & Representation

Communicate on behalf of the CEO with professionalism, warmth, and authority
Embody the CEO’s voice and tone while maintaining clarity and diplomacy
Protect the CEO’s time while preserving strong relationships with stakeholders

Required Skills & Experience

Administrative Skills

3+ years of experience supporting an executive or senior leader
Exceptional calendar and inbox management skills
Strong written communication and drafting ability
Highly organized with strong follow-through
Comfortable juggling multiple priorities and shifting timelines
Able to manage up with confidence and discretion

AI & Technical Fluency

Demonstrated experience using AI tools (e.g., LLMs) to enhance productivity and output quality
Comfortable learning and adopting new tools quickly
Ability to identify inefficiencies and proactively implement solutions
Experience with workflow automation tools is a strong plus

Soft Skills & Personal Attributes

Unflappable under pressure and emotionally steady
Direct, matter-of-fact, and comfortable saying “no” when needed
Warm, engaging, and professional in all interactions
Excellent active listener with strong judgment
Able to handle blunt feedback or high expectations without becoming reactive
Comfortable holding a CEO accountable to deadlines and commitments
Thick-skinned without being cold; empathetic without being permissive

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Executive Assistant | Fully Remote