Overview:

We are seeking a dynamic and organized Executive Assistant and HR Admin to provide comprehensive support EMD's PULSE Leader and oversee HR administrative functions. This role will require a proactive and detail-oriented individual with excellent communication and organizational skills.

Responsibilities:

Executive Assistant Duties:

Prepare and edit documents, presentations, and reports as needed.
Handle confidential information with discretion.
Screen and respond to incoming calls and emails.
Assist in coordination of Partner team meetings and retreats as needed
Assist with special projects and initiatives as needed.
Act as proctor in interviews that have tests when needed.
Lead Delivery L10 meetings.
Contribute to monthly Company newsletter
After some time, assist with ServiceDesk (ticketing system) maintenance.
Assist in WD Certification coordination and signups with in PULSE team.
Assist in finding existing documentation/materials and surfacing to team as needed.

HR Admin Duties:

Lead Day 1 onboarding calls for new hires and contractors.
Set follow-up meetings as necessary to ensure team is supported.
Collate and organize feedback for team members in preparation for performance reviews.
Collate and organize team kudos to encourage positive culture.
Maintain employee records, including personnel files, benefits information, and time off requests.
Onboard new hires and assist with offboarding processes.
Coordinate employee training and development programs.
Assist with HR-related projects, such as policy updates and performance reviews.
Follow-up with Admin/Onboarding team on status of hires and provide updates.
Assist in offobarding activites as needed.
Define/formalize/assist with internal mentorship program.
Act as POC to external HR company on behalf of PULSE.
Identify and raise 'hard' / 'non-personal' / 'less firendly' verbiage across the organization and raise to PULSE Leader.
Propose Company culture-building activities.
Reinforce team OOO tracking and updates.
Send National Holiday reminders to PULSE team.

Qualifications:

Bachelor's degree or equivalent experience.
Minimum of 1 years of experience as an Executive Assistant or HR Admin.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Excellent communication skills, both verbal and written.
Ability to work independently and as part of a team.
Strong attention to detail and accuracy.
Ability to handle confidential information with discretion.

Additional Skills (Preferred):

Knowledge of employment laws and regulations.
Experience with recruiting and interviewing candidates.

Equal Opportunity Employer:

EMD is an equal opportunity employer and values diversity.

Job Type: Full-time

Pay: $61,424.00 - $65,182.00 per year

Schedule:

Monday to Friday

Experience:

Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)

Work Location: Remote

Expected Start Date: 01/06/2025

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PULSE - Executive Assistant and HR Admin