Applicants must be US based

About Digital Reach Agency

Digital Reach Agency is a full-service digital marketing agency for B2B SaaS & Tech companies. We're an enthusiastic, open-minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team - employee well-being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we're engaging our team and empowering every member to succeed.

We are a 100% remote team spread across the US.

Position Summary

We are looking for a high-energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique "hybrid" role designed for someone who can manage high-level administrative tasks while functioning as a Project Manager.

Your primary goal is to shadow leadership, capture high-level ideas and "brain dumps," and convert them into high-context, actionable tasks for the team.

The Role

Executive Support & Administration

Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs
Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth
Maintain a "single source of truth" for internal documentation and agency processes

Project Management & Initiative Support

Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context
Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines
Translate verbal instructions into detailed technical or operational tasks for the broader team

Operational Analysis & Reporting

Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs
Assist in the rollout of new operational initiatives and internal process improvements
Perform ad-hoc research and data organization to support executive decision-making

Requirements

Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
Strong organizational skills and comfort managing workflows (Asana experience preferred)
Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
Nice to have: NYC-based

Benefits

Position: Contractor

Location: Remote (US Based) with a strong preference for NYC

Hours: Starting at 20 hours per week

Pay: $30 - $60/hr (Based on Experience)

Digital Reach Agency

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