Dancoby Construction

Remote Administrative Assistant

Full-Time | Remote (U.S. Based)

Be the Engine Behind High-End Remodeling Projects

Dancoby Construction is hiring a detail-oriented Administrative Assistant to support our New York-based residential renovation team.

This is a fully remote position for a U.S.-based candidate with construction administration experience and strong proficiency in construction management software.

If you're highly organized, comfortable managing billing and documentation, and experienced with platforms like JobTread, Buildertrend, or Procore, this role is for you.

About Dancoby Construction

Dancoby Construction is a full-service renovation company with 20+ years of experience delivering thoughtful, high-end remodeling projects throughout New York. We operate in complex city environments where organization, communication, and system accuracy are critical.

We're a small, tight-knit team, and this role is essential to keeping our projects and billing systems running smoothly.

What You'll Do

Billing & Invoicing

Create and send client invoices
Track billing schedules
Support light collections follow-up

Lead Intake & CRM Support

Respond to new inquiries
Capture and organize lead information
Maintain clean pipeline tracking

Project Administration

Maintain accurate job files and documentation
Update project management software daily
Keep vendor and subcontractor records organized

Workflow Support

Assist with administrative scheduling needs
Support communication between owner, clients, and project team
Ensure systems remain current and accurate

Required Qualifications

Experience in construction administration or contractor operations
Hands-on experience with JobTread, Buildertrend, Procore, or similar software (required)
Strong invoicing and documentation accuracy
Excellent written communication skills

Preferred Qualifications

Residential remodeling experience
CRM or lead intake workflow experience
Strong Google Sheets or Excel skills

Compensation & Schedule

Full-Time Remote Position
Pay: $18 - $25 per hour
Paid time off and holidays
Company-provided software
Long-term growth opportunity

Dancoby Construction Company

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Remote Administrative Assistant