Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional clerical skills and be adept at managing multiple priorities in a fast-paced environment. This role requires a strong attention to detail and excellent communication skills.

Responsibilities

Contract management and SalesForce
Answering phone calls in a polite and professional manner
Draft and send out monthly invoices to new and existing customers
Act as the point of contact for all compliance related tasks
Certificate of Insurance management
Track overdue invoices and initiate communication with appropriate point of contact
Managing the support email which consists of the operations of the administrative team
Day to day support requests from the CEO's
More responsibilities as the position grows to require
Assist with special projects as assigned
Neo1 Travel Arrangements and Expense Tracking
Bilingual is a plus

Skills

Strong clerical skills with a focus on accuracy and detail-oriented tasks.
Proficiency in phone systems and excellent verbal communication abilities.
Experience in proofreading documents to ensure high-quality outputs.
Ability to provide effective executive administrative support in a dynamic environment.
Strong organizational skills with the capability to manage multiple tasks simultaneously.
Knowledge of office management practices to maintain an efficient work environment.

Equipment

Laptop and company work cell phone will be provided.

Benefits

Heathcare benefits will be available to you starting 30 days after you have transitioned to full time.

We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute significantly to our executive team.

***This position will start as a part time role during a training period of 60-90 days. The position will then become full time at the end of the training period.***

Job Types: Full-time, Part-time

Expected hours: 20 – 40 per week

Benefits:

Paid time off

Schedule:

4 hour shift
8 hour shift
Monday to Friday

Application Question(s):

Can you tell us about a time when you had to deal with a difficult or upset client? How did you handle it?
What are your long term career goals with a company?
What do you think are the most important qualities for an executive assistant to have in this role?
List a minimum of 3 professional work references. Please include contact numbers or emails.

Application Question(s):

Can you tell us about a time when you had to deal with a difficult or upset client? How did you handle it?
What are your long term career goals with a company?
What do you think are the most important qualities for an executive assistant to have in this role?
List a minimum of 3 professional work references. Please include contact numbers or emails.

Application Question(s):

Can you tell us about a time when you had to deal with a difficult or upset client? How did you handle it?
What are your long term career goals with a company?
What do you think are the most important qualities for an executive assistant to have in this role?
List a minimum of 3 professional work references. Please include contact numbers or emails.

Application Question(s):

Can you tell us about a time when you had to deal with a difficult or upset client? How did you handle it?
What are your long term career goals with a company?
What do you think are the most important qualities for an executive assistant to have in this role?
List a minimum of 3 professional work references. Please include contact numbers or emails.

Experience:

Administrative: 1 year (Required)

Willingness to travel:

25% (Preferred)

Work Location: Remote

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