Job Summary
Individual will support the team in a variety of operational and administrative tasks, ensuring smooth day-to-day operations and compliance. This role involves collaboration within a small team to enhance productivity, support client relations, and maintain organizational compliance. The Operations Assistant will provide essential support in project execution and actively identify areas for process improvement and contribute to overall operational efficiency.

Duties

Learn our company’s business needs and apply this knowledge when completing tasks.
Work in a team environment, where collaboration is required to ensure the team success in delivering services to customers.
Monitor and update business registrations (SAM, SBA, WEBNC, etc.) to ensure compliance.
Track contract administrative requirements and ensure ongoing compliance.
Participate in weekly team meetings, as well as client meetings, as needed; take detailed notes and follow up on priority action items.
Prepare monthly invoices for clients, including gathering reports from team members, compiling supporting documentation, and submitting to clients.
Conduct research on competitors, industry trends, conferences, and solicitations; identify potential prospects for the CEO.
Develop marketing and social media content, including white papers, webinar planning and scheduling, and LinkedIn posts.
Maintain accurate electronic filing systems.

Skills

Excellent written and oral communication skills
Creative, self-motivated, positive attitude
A sense of ownership and pride in your performance and its impact on the company’s success
Strong computer skills and proficiency using web-based software applications
Adept at multi-tasking and excelling in a fast-paced, deadline-oriented environment
Good time-management skills with the ability to follow a project schedule, juggling tasks and priorities to meet rapidly changing deadlines
Ability to prioritize tasks within the project and work with minimal supervision
Detail oriented, self-starter and a team player
Event planning skills to assist in organizing company events or meetings.

If you are an organized individual who thrives in a dynamic environment, we encourage you to apply for this exciting opportunity as an Operations Assistant.

Job Types: Part-time, Contract

Pay: $19.45 - $20.78 per hour

Expected hours: 16 – 24 per week

Benefits:

Flexible schedule
Professional development assistance

Work Location: Remote

Collaborative Planning Group Systems, Inc.

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