Administrative Assistant

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Summary

We're looking for a dependable and detail-focused Administrative Assistant who takes pride in maintaining accurate systems, thrives on supporting others through consistent execution of established procedures, and values getting the details right to keep projects running smoothly. This role is your opportunity to become a trusted backbone of the Project Development department, perfect your organizational systems within proven frameworks, and provide the steady, reliable support that enables Classical Conversations MultiMedia to serve homeschooling families with excellence.

Qualification Requirements

To succeed in this job, an individual must satisfactorily perform all essential duties. The requirements below represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be provided for individuals with disabilities.

Company Benefits

Performance-based bonuses are available with tenure

Matching 401k

Vacation Accrual

Tuition reimbursement

Professional development

Employee Assistance Program

Additional Information

Job Type: Part Time, Hourly

Pay Range: $19.58

Reports to: Director of Project Development

Department: Project Development

Location: Remote

Travel: Occasional; up to 2 weeks annually for meetings and team collaboration

Minimum Qualifications

High school diploma or equivalent required
Associate's or BA/BS degree in Business Administration, Communications, or related field preferred
Certificate in Project Management (CAPM) or administrative professional certification (CAP) is a plus
2-3 years of administrative support experience required
Experience supporting project managers or working in a project-based environment preferred
Demonstrated experience coordinating multiple priorities and deadlines
Intermediate proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
Intermediate proficiency in project management software
Previous experience in publishing is beneficial but not required

Supervisory Responsibilities

None

You'll Achieve:

Systematic Accuracy: Maintain filing systems, documentation, and data entry with consistent precision, ensuring every detail is tracked correctly through established procedures
Reliable Coordination: Execute daily, weekly, monthly, and quarterly assigned tasks for scheduling, summarizing, tracking, editing, and communications with unwavering dependability
Process Consistency: Support multiple project timelines simultaneously by following proven organizational systems that keep the department running smoothly
Quality Documentation: Deliver excellent written and verbal communications that maintain professionalism and accuracy across all project support activities
Steady Support: Handle confidential information with sound judgment while providing responsive, timely assistance that project managers can count on
Organized Execution: Anticipate needs and identify potential issues before they arise by maintaining well-structured systems and thorough attention to routine procedures
Values Alignment: Communicate and model Classical Conversations Core Values through consistent demonstration of Grace, Humility, Integrity, Diligence, and Excellence in daily work

Why You'll Excel in This Role:

Established Structure: Work within proven administrative systems and project management frameworks that provide clear procedures for every task, eliminating ambiguity and enabling consistent execution
Predictable Routines: Follow structured daily, weekly, monthly, and quarterly task schedules that create rhythm and reliability in your work, allowing you to perfect your organizational approach
Clear Expectations: Benefit from well-defined performance standards focused on quality, accuracy, timeliness, responsiveness, and dependability—you'll always know what success looks like
Steady Workflows: Support collaborative project environments with consistent coordination patterns rather than constantly shifting priorities, allowing you to maintain systematic precision
Reliable Framework: Use established Microsoft 365 and project management tools with proven processes for documentation, scheduling, and communication that have been refined over time
Supportive Role: Enable others to succeed through your dependable administrative excellence, knowing that your consistent attention to detail directly supports the team's ability to deliver quality work
Purposeful Consistency: Apply your organizational skills to maintain systems that serve Classical Conversations' mission to provide Christian-centered curriculum and training for homeschooling families
Professional Growth: Access training opportunities to deepen your proficiency in established tools and processes, building expertise that makes you increasingly valuable to the team

Physical Demands

Ability to sit and/or stand at a computer workstation for extended periods (up to 8 hours daily); color vision required for reviewing charts, graphs, and visual presentations.

Work Environment

Air-conditioned remote workspace with reliable high-speed internet and access to industry-standard software. Structured team environment with clear communication channels, well-defined procedures, and opportunities to maintain organized systems that support collaborative project work.

Classical Conversations Multi Media, Inc

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