Charles Taylor is a highly successful global provider of professional services to the insurance industry. We are seeking a dynamic Executive Assistant to the CEO and COO of the Americas to join our team. This is a remote position in the Eastern Standard Time Zone.

Position Summary
This position will provide administrative support for the CEO and COO. The ideal candidate is a professional who has previous experience supporting executives in a fast paced environment. The candidate should be a team player, motivated, resourceful, organized and communicative.

Essential Functions

Monitor and manage emails; prioritizing, escalating, and composing draft responses.
Track and monitor open actions detailing accountability and deadline, follow up is expected.
Manage complex calendars with meetings and travel in multiple time zones with knowledge of preferred meeting cadence and travel preferences.
Coordinate and schedule meetings for Executive team. Some travel may be required.
Oversee and manage special projects, meetings and events for Executive team.
Organize, compile and distribute reports from the Americas businesses.
Compile expense reports and preapproved/preauthorized expense reporting of direct reports.
Arrange travel within established preferences.

Skills & Abilities

Minimum of 10+ yrs extensive administrative experience with 3 -5 years of experience as an Executive Assistant supporting high- level C-suite executives.
High level of integrity and discretion in handling all confidential information.
Excellent verbal and written communication skills which represent the Executives and the company.
High level of professionalism embodying the company’s culture and vision as an ambassador of the Executive’s office.
Proficient in Microsoft Outlook, PowerPoint, Excel, Teams and Salesforce. Must be comfortable learning and utilizing new technology applications.
Ability to work quickly and be responsive with a keen sense of urgency.
Continually adapt to Executives’ changing priorities and focus on the most critical.
Proactively adjust plans or schedule as needed by anticipating needs prior to events.
Thorough understanding of Executives preferences, priorities and goals for informed and effective decision making.

Charles Taylor offers a competitive salary commensurate with experience and excellent benefits including medical, dental, vision, disability, life insurance and 401(K) with match. If you are seeking a career where you can achieve great things in a supportive and collaborative environment, then we may be the place for you.

Values
At Charles Taylor, our values define our identity, principles and conduct. This person will demonstrate and champion Charles Taylor Values by ensuring Agility, Integrity, Care, Accountability and Collaboration.

Equal Opportunity Employer
Here at Charles Taylor we are proud to be an Inclusive Employer. We provide an environment of mutual respect with zero tolerance to discrimination of any kind regardless of age, disability, gender identity, marital/ family status, race, religion, sex, or sexual orientation.
Our external partnerships and the dedicated work we do in promoting a transparent and fair recruitment and selection process all contribute to the successful, inclusive, and diverse culture and environment which we are proud to be a part of at Charles Taylor.

About Charles Taylor
Charles Taylor is an independent, global provider of claims solutions, insurance management services and technology platforms for all property and casualty markets, including commercial property, workers’ compensation, and auto/liability. We offer complex loss adjusting, technical services, third-party administration, and managed care programs with specialization in catastrophic, aviation, energy, and marine claims. With over 100 years of expertise at our core, we offer a comprehensive suite of solutions across all lines of business to help our clients manage risk.

Charles Taylor

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Executive Assistant US CEO and COO - Remote EST