Description

POSITION SUMMARY:

The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO), who is also a practicing Physician and entrepreneur overseeing multiple organizations. This role offers the opportunity to work closely with a mission-driven, visionary executive whose work requires flexibility, responsiveness, and proactive support. The ideal candidate will be highly organized, resourceful, and skilled at managing highly complex scheduling and creating structure in a fast-paced, multifaceted environment.

Core Essential Responsibilities

Represent the executive in meetings and communications as appropriate, ensuring alignment, accuracy, and timely follow-through.
Exercise discretion and sound judgment in handling sensitive information, managing confidential matters, and making decisions on behalf of the executive.
Prioritize and manage matters requiring executive attention; track follow-ups and ensure resolution of critical issues.
Monitor and follow up on tasks and projects assigned to others; support progress tracking for initiatives sponsored by the executive.
Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and speaking engagements.
Coordinate travel logistics, including booking arrangements and processing reimbursements and invoices.
Act as a liaison between the executive and internal/external stakeholders, including staff, vendors, consultants, and agencies.
Screen and triage phone calls, emails, and visitors; provide responses or redirections with professionalism and diplomacy.
Draft, edit, and prepare high-quality correspondence, reports, presentations, and executive-level documents.
Compile, analyze, and summarize data from various sources to support informed decision-making.
Support facility-wide supply and order management as needed.
Coordinate and manage logistics for events, retreats, meetings, and special projects.

Requirements

REQUIRED EDUCATION & EXPERIENCE:

Bachelor’s degree or comparable relevant experience required.
At least 5 years of experience as an Executive Assistant supporting C-Level Executives preferred

Required Knowledge, Skills Or Abilities

Proven experience supporting senior executives in a complex, fast-moving, or multi-entity organization (healthcare or physician practice experience strongly preferred).

Exceptional time management and prioritization skills, with the ability to manage highly complex scheduling and multiple priorities with accuracy and composure.
Strong interpersonal and communication skills, with the ability to build and maintain positive, collaborative relationships across all levels of the organization.
High emotional intelligence, professionalism, and tact in managing relationships and navigating ambiguity.
Proactive problem-solver who can work independently, anticipate needs, and take initiative.
Advanced proficiency in Microsoft Office Suite and related productivity tools.

Schedule & Work Location:

Standard business hours, with flexibility required to support the CEO’s schedule.
Remote role, but candidates must reside in Florida and be legally authorized to work in the state.

Cancer Center of South Florida

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Executive Assistant to CEO