Bookkeeper / Administrative Assistant – Operations (Remote position)

Reports to - Executive Director

Position - Remote, Full-Time

Status - Hourly, non-exempt, part-time Compensation - $22-25 per hour

OVERVIEW

CIES is a 501 (c)(3) non-profit organization established in 1976 and specializing in the conservation of natural resources in the Channel Islands. Over the last 45+ years, CIES has grown into a well-respected organization dedicated to island conservation actions including seabird research, monitoring, habitat restoration, and environmental education. We are seeking an Administrative Assistant /Bookkeeper who will support accounting and project related administrative tasks.

The ideal candidate is confident, detail-oriented, accurate, and can adapt well to CIES’s pre-existing infrastructure. An applicant based in California, ideally Ventura County, with an interest in environmental conservation is a plus.

This position will be 40 hours/week, remote with occasional in-person office meetings, as needed.

ROLES & RESPONSIBILITIES

Accounting Admin

Bookkeeping - Quick Books Data Entry of Invoices, Expenses, Credit Card expenditures, etc.
Bookkeeping – Monthly reconciliation of checking, savings, and credit card accounts
Bookkeeping – Invoicing and billing entries
Payroll - Manage the monthly timesheets of various employees
Payroll – Enter new employee data/information into Paychex platform
Creating an accounting related calendar with relevant payment dates, financial reporting deadlines.

General Administrative Assistance

Organization of electronic files
Maintain office calendars
Assist with logistics and planning for CIES employees travel and lodging

*This is not an exhaustive list of job duties, and is intended to serve as a guideline for typical tasks that will be completed by the Bookkeeper/Administrative assistant.

Qualifications

Proficient in accounting principles and GAAP standards
Experience with double entry bookkeeping and general ledger accounting
Skilled in using accounting software, particularly QuickBooks and Paychex
Strong ability in balance sheet reconciliation and financial report writing
Knowledge of accounts payable and receivable processes
Familiarity with payroll management and tax experience
Excellent attention to detail and organizational skills
Strong communication and collaborative abilities
Excellent time-management skills and ability to work independently

To Apply: please provide your resume and cover letter to the email specified.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

Work from home

Schedule:

Monday to Friday

Work Location: Hybrid remote in Ventura, CA 93001

California Institute of Environmental Studies

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Bookkeeper/Administrative Assistant