Buzz & Flutter ABA is a growing Applied Behavior Analysis (ABA) therapy provider serving children and families across Nevada. We are seeking a reliable and highly organized Administrative Assistant to support daily administrative operations, assist with client onboarding, and help coordinate communication with families and staff.

This role works closely with and reports directly to the Administrative Manager and company owners, helping ensure operations run smoothly as the company continues to expand.

Position Type:

Remote | Part-Time (approximately 30+ hours per week)

Schedule:

Monday – Friday

9:00 AM – 5:00 PM

Weekends off

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Key Responsibilities

Administrative Support:

Assist the Administrative Manager and leadership with daily administrative tasks
Monitor and respond to administrative email and communication channels
Answer and return phone calls or text messages from clients, families, and applicants
Organize client intake information and merge duplicate or incomplete applications
Check referral systems (including fax) and ensure documents are properly routed

Client Intake & Onboarding Support:

Contact new families to assist with completing intake forms and beginning the onboarding process
Verify important details such as insurance, address, parent contact information, and diagnosis
Schedule initial assessments with BCBAs and send calendar invitations
Send appointment confirmations and reminders to families
Create and maintain organized client folders in Google Drive

Staff & Recruiting Support:

Assist with scheduling interviews for Registered Behavior Technician (RBT) candidates
Help prepare and send job offer letters when requested
Assist with onboarding documentation for new hires
Support administrative tasks related to staff scheduling and system setup

General Operations:

Maintain organized digital records and spreadsheets
Assist leadership with operational tracking and administrative coordination
Communicate regularly with the Administrative Manager regarding priorities and workflow
Perform additional administrative tasks or operational duties as needed

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Qualifications:

Must have high-speed internet
Must have a laptop or computer capable of supporting daily work tasks
Must have a quiet, professional workspace suitable for answering calls throughout the day
Availability to work 9:00 AM – 5:00 PM Monday through Friday
Must be comfortable making and receiving phone calls with families and applicants throughout the day
Strong organizational and communication skills
Experience with Google Workspace (Gmail, Drive, Sheets) preferred
Administrative, healthcare, or ABA experience is a plus
Spanish speaking ability is a plus and preferred but not required

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About Buzz & Flutter ABA

Buzz & Flutter ABA provides compassionate, high-quality ABA therapy to children and families across Nevada. Our team is dedicated to helping children build meaningful life skills while supporting families every step of the way.

Job Types: Full-time, Part-time

Pay: $20.00 - $23.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Referral program
Vision insurance

Work Location: Remote

Buzz & Flutter ABA LLC

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