Details

Department: Market Technology
Schedule: Monday - Friday, Full time
Location: Remote
Salary: $27.53 - $37.25 per hour

Benefits

Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.

Responsibilities

Working at Ascension: Inclusivity and Diversity are demonstrations of Ascension’s Mission, Values and commitment to social justice. Here, inclusion shows up in how we value differences, welcome individuals to serve with us and ensure that each associate has the opportunity to flourish professionally and personally. We support this through safe spaces to have conversations focused on changing hearts and minds. The ABIDE framework (Appreciation - Belongingness - Inclusivity - Diversity - Equity) assists us in fostering a more inclusive and welcoming environment for all associates.

Summary:

As an Executive Assistant you're at the heart of your team's business operations and activities. You anticipate the needs of 4 Vice President, Regional Technology Officers, and their support teams. In this position, the priority responsibility will be to help them stay focused on their strategic priorities by resolving operational and administrative issues before they arise. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leaders. Most importantly, this job is very much about people. The relationship you form with the executives you support is absolutely critical because that’s what enables you to become a true partner.

This job is for you if you move quickly with the changing environment and are up to date with the latest priorities and areas of focus. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You carry out tasks with minimal leadership oversight, making recommendations and ultimately finding solutions.

Administrative support positions are staffed by organized and dependable people driven by Ascension’s Mission: to provide compassionate, personalized care to all - especially to those most in need. Working behind the scenes, you make a significant impact on the people you support as well as on the advancement of Ascension’s Strategic Plan. Members of the Operations Infrastructure community are team players who have collaborative spirits and seek professional community among their peers and colleagues.

Core Responsibilities:

Serve as gatekeeper and gateway to the VP, Regional Technology Officers, and their support teams through proactive and strategic complex calendar management to ensure a seamless experience
Maintain established calendar expectations, including but not limited to:
- ensuring accurate scheduling and prioritization
- requiring meeting agendas ahead of confirming meeting acceptance
- proactively scheduling time for the leader to plan and prepare
Manage multiple calendars to enable efficient scheduling of requested meetings across multiple domestic and global time zones.
Understand the day’s events so you can be strategic about how you direct competing priorities
Coordinate travel arrangements and logistics including flights, accommodations, ground transportation and business meals
Plan and execute logistics of in-person meetings
Maintain consistent and timely follow through to requests for assistance
Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
Provide backup coverage for other administrative professionals in the Communication community

Qualifications:

Minimum of three years of experience in a fast-paced environment, supporting senior executives
Willingness to travel at least once per quarter to support in-person meetings
Expert proficiency in email, calendar, expense processing and travel technology solutions
A deep desire to learn, contribute, and add value every single day
Experience prioritizing multiple functions, tasks, and managing work time efficiently
Ability to quickly handle multiple concurrent stakeholders and priorities
Ability to adhere to an expectation of complete confidentiality on all business matters
High School Diploma or equivalent

Requirements

Education:

High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
- Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

Experience using Google Workspace tools

#LI-Remote

Why Join Our Team

When you join Ascension, you join a team of over 134,000 individuals across the country committed to a Mission of serving others and providing compassionate, personalized care to all. Our inclusive culture, continuing education programs, career coaches and benefit offerings are just a few of the resources and tools that team members can use to create a rewarding career path. In fact, Ascension spent nearly $46 million in tuition assistance alone to support associate growth and development. If you are looking for a career where you can grow and make a difference in your community, we invite you to join our team today.

Equal Employment Opportunity Employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

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