About Us

We are a growing healthcare organization focused on delivering exceptional patient care and operational excellence. As we continue to scale, we are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support leadership and help streamline daily operations.

This is a high-impact role for someone who thrives in fast-paced environments, anticipates needs before they arise, and enjoys building structure and efficiency.

Position Overview

The Remote Executive Assistant will serve as a strategic partner to the Founder and leadership team. This role goes beyond traditional administrative support — it requires strong project coordination, operational awareness, and the ability to manage multiple priorities independently.

The ideal candidate is resourceful, tech-savvy, and comfortable working with confidential information.

Key Responsibilities

Manage executive calendar, scheduling, and meeting coordination
Screen and manage email communications
Prepare reports, presentations, and internal documentation
Coordinate projects and track deadlines across departments
Organize digital files and maintain internal systems
Conduct research and compile data for business decisions
Assist with vendor communication and relationship management
Support operational initiatives and special projects

Qualifications

1+ years experience as an Executive Assistant, Operations Assistant, or similar role
Strong organizational and time-management skills
Excellent written and verbal communication
High attention to detail and problem-solving ability
Proficiency in Google Workspace (Docs, Sheets, Calendar)
Experience with project management tools (Asana, Trello, ClickUp, etc.) preferred
Ability to handle confidential information with discretion
Self-starter with the ability to work independently in a remote setting

Preferred Skills

Experience supporting senior leadership or founders
Background in operations, business administration, or project coordination
Process improvement mindset
Familiarity with CRM or scheduling systems

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